Grants Specialist (Open Rank, Intermediate to Principal)

Job Summary:

The Associate Dean of Research and Graduate Studies is seeking two (2) Grants Specialists to work at the Anschutz Medical Campus in Aurora. The Grants Specialist is responsible for the pre- and post-award management of a portfolio of grants. These positions will provide essential grants management support to the school, the principal investigators, their designees, and other business units as required.

Key Responsibilities:

• Budget Monitoring & Forecasting - Tracks and monitors awards to prevent budget overruns, reallocates expenses as needed, and provides financial projections to faculty and stakeholders throughout the grant lifecycle.

• Compliance & Reporting - Ensures adherence to grant regulations and sponsor requirements by preparing and submitting accurate financial and progress reports and maintaining documentation for audits and reviews.

• Contract & Agreement Oversight - Reviews and interprets grant agreements and legal documents to ensure compliance with terms, and coordinates amendments or modifications as needed.

• Pre-Award Grants Administration - Supports faculty in preparing and submitting grant proposals, including budget development, sponsor requirement analysis, and coordination with subcontractors. Manages electronic submissions and follow-ups, including JIT and RPPR processes.

• Stakeholder Communication & Collaboration - Acts as the primary liaison for principal investigators, project teams, and funding agencies, providing guidance, and ensuring smooth communication throughout pre- and post-award phases.

Work Location:

Hybrid - these roles are eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings after 6 months in the position and certain criteria are met.

Why Join Us:

The Skaggs School of Pharmacy and Pharmaceutical Sciences, located at the Anschutz Medical Campus, is an internationally renowned School of Pharmacy and a top tier research school ranked in the top 10% of more than 140 schools in the country for research grant funding. At the Skaggs School of Pharmacy and Pharmaceutical Sciences, we are committed to excellence and innovation in professional, graduate, and post-graduate education; scholarship and research; patient-centered care; public health advocacy; and societal leadership and engagement. Together, our innovation, discoveries and engagement with our communities improve the health and well-being of society.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• Bachelor's degree in public health, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• One (1) year of fiscal grants management post-award experience.

Senior Level:

• Bachelor's degree in public health, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• Two (2) years of fiscal grants management post-award experience.

Principal Level:

• Bachelor's degree in public health, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• Three (3) years of fiscal grants management post-award experience.

• One (1) year of experience managing clinical trials fiscal support.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with NIH grants and policies.

• Experience with Clinical Trials budgets and human subjects research compliance (IRB, HSR, OnCore)

• Experience with financial analysis and/or management.

• Experience with University of Colorado systems, including: InfoEd electronic research administration and/or PeopleSoft HCM/Finance.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Advanced MS Excel skills including formulas and pivot tables.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Ability to handle sensitive matters that require discretion and confidentiality.

• Knowledge of Compliance Administrative Support processes

• Knowledge of fundamental accounting principles and practices.

• Possesses knowledge base in grants and contracts administration and can apply that knowledge to the task or issue at hand. Interpretation of terms and conditions and ensuring the correct application of terms and conditions of research awards is essential.

• Excellent organizational skills, ability to problem-solve, multi-task, and work independently.

• Ability to work in a self-directed manner and to take appropriate initiative and work pro-actively with minimal direction.

• Ability to support and encourage workplace diversity including ability to recognize opportunities to promote diversity within and outside the department, and active participation in campus diversity activities.

• Ability to establish work priorities and follow through to ensure completion of activities.

• Ability to identify and implement actions to improve existing processes, practices, and behaviors to achieve School objectives.

• Proficiency in Microsoft Office, specifically Word, Teams, and Outlook with ability to develop professional correspondence, documents, spreadsheets, etc.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Karen Kimes, karen.kimes@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by November 10^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Intermediate Level: $52,312 - $66,541

• Senior Level: $56,553 - $71,936

• Principal Level: $65,036 - $82,726

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.