What are the responsibilities and job description for the Assistant Director of Project Management position at University of Chicago?
Department
Provost Research Computing Center
About The Department
The University of Chicago Research Computing Center (RCC), a unit in the Office of Research, provides high-end research computing resources to researchers at the University of Chicago. It is dedicated to enabling research by providing access to centrally managed High-Performance Computing (HPC), storage, and visualization resources. These resources include hardware, software, high-level scientific and technical user support, and the education and training required to help researchers make full use of modern HPC technology and local and national supercomputing resources. The Office of Research oversees the conduct of sponsored research, research program development, and contract management functions.
Job Summary
The job uses best practices and knowledge of non-technical (not information technology or construction related) projects from conception to completion. Assembles teams and develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects.
The Research Computing Center (RCC) is seeking an experienced, hands-on Assistant Director of Project Management to oversee a variety of complex projects, including High Performance Computing (HPC) and Artificial Intelligence (AI) infrastructure initiatives, faculty-supported research projects, and internal RCC efforts. This role ensures RCC meets its deliverables timely and provides high-quality customer service. It focuses on prompt execution, managing procurements, deployments, system rollouts, and ongoing coordination across technical teams and faculty stakeholders. Reporting to the Director of the Research Computing Center, the Assistant Director for Project Management will be a strategic partner responsible for driving all assigned projects to successful completion.
This is a hybrid position requiring at least 3 days per week onsite.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$76,500.00 - $95,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Provost Research Computing Center
About The Department
The University of Chicago Research Computing Center (RCC), a unit in the Office of Research, provides high-end research computing resources to researchers at the University of Chicago. It is dedicated to enabling research by providing access to centrally managed High-Performance Computing (HPC), storage, and visualization resources. These resources include hardware, software, high-level scientific and technical user support, and the education and training required to help researchers make full use of modern HPC technology and local and national supercomputing resources. The Office of Research oversees the conduct of sponsored research, research program development, and contract management functions.
Job Summary
The job uses best practices and knowledge of non-technical (not information technology or construction related) projects from conception to completion. Assembles teams and develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects.
The Research Computing Center (RCC) is seeking an experienced, hands-on Assistant Director of Project Management to oversee a variety of complex projects, including High Performance Computing (HPC) and Artificial Intelligence (AI) infrastructure initiatives, faculty-supported research projects, and internal RCC efforts. This role ensures RCC meets its deliverables timely and provides high-quality customer service. It focuses on prompt execution, managing procurements, deployments, system rollouts, and ongoing coordination across technical teams and faculty stakeholders. Reporting to the Director of the Research Computing Center, the Assistant Director for Project Management will be a strategic partner responsible for driving all assigned projects to successful completion.
This is a hybrid position requiring at least 3 days per week onsite.
Responsibilities
- Coordinate all aspects of complex projects ranging from research projects to multi-million-dollar equipment acquisitions. Oversee cross-functional project teams to ensure accountability and timely progress.
- Lead project management of HPC and AI systems procurement, installation, and deployment including developing and managing project detailed plans, timelines, milestones and task tracking.
- Coordinate systems engineers, data center teams, university vendors, and external partners to ensure smooth delivery and installation. Track hardware orders, supply chain timelines and installation readiness.
- Establish the use of effective project management tools to maintain strong project frameworks and supportive reporting systems and tools for RCC staff and partners.
- Monitor progress of all RCC projects, anticipate project-related risks, and proactively take the necessary steps to mitigate those risks. Offers solutions and escalates when appropriate.
- Provide regular, structured status updates to RCC leadership and key project stakeholders, and effectively lead recurring status meetings during project implementation. Maintain comprehensive documentation of project status, key decisions, and action items, and prepare formal reports as needed for leadership and stakeholders.
- Strategically assess RCC project pipelines continuously seeking new and/or more effective ways of working. Consistently brings these recommendations to leadership.
- Support and serve as an active participant during audits and annual assessments.
- Cultivate partnerships with faculty and staff to ensure quality service and successful collaborations as well as develop strong business relationships with university vendors.
- Develop staff’s project management skills, and encourage group leads to implement project management best practices and tools. including assisting and encouraging team(s) to meet all deliverables sufficiently and on time.
- Act as a resource for a project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team.
- Coordinates the successful integration of vendor tasks and tracks and reviews vendor deliverables.
- Perform other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Master's degree.
- Experience managing projects or programs in an academic or research environment.
- Experience with project management software.
- Project Management Professional (PMP) or other project management certification.
- Experience creating reports and documentation.
- Strong organization skills and detail oriented with proven ability to manage multiple concurrent priorities.
- Strong planning skills.
- Demonstrated ability to work under pressure and deliver results within tight deadlines.
- High degree of project ownership and accountability.
- Ability to communicate effectively with both technical staff and faculty researchers.
- High level of discretion, integrity, professionalism, and interpersonal effectiveness.
- Excellent verbal and written communications skills.
- C/V or resume (required)
- Cover letter (preferred)
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$76,500.00 - $95,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $76,500 - $95,000