Contracts & Grants Analyst

Payroll Title:RSCH ADM 2 CX (004486)

Job Code:004486

Position ID:40134525

Job Open Date: 10/14/25

Application Review Begins: 10/29/25

Department Code (Name):CHNE (CHEMICAL ENGINEERING)

Percentage of Time:100

Union Code (Name):CX - Clerical/Admin

Employee Class (Appointment Type):Staff: Career

FLSA Status:Non-Exempt

Classified Indicator (Personnel Program):PSS

Salary Grade:STEPS

Work Location:Engineering II - 3361

Working Days and Hours:Monday-Friday, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable(e.g., Remote, Hybrid): Hybrid - 3 in-person days

Hiring/Budgeted Salary or Hourly Range: The budgeted hourly range that the University reasonably expects to pay for this position is $35.73 - $40.23/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $35.73 - $53.08/hr.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile

The Department of Chemical Engineering is committed to excellence in teaching, research, and service to the profession and the community. We are a medium-sized department, widely recognized as prestigious and frequently ranked within the top ten chemical engineering graduate programs in the country. We offer accredited programs leading to the degrees of Bachelor of Science (B.S.) and Doctor of Philosophy (Ph.D) in Chemical Engineering.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.Learn more about the benefits of working at UC

Brief Summary of Job Duties

Under the general supervision of the Financial Manager, works in the continuing development of accounting, proposal and grant administration system. Responsible for preparation and analysis of extramural proposals. Prepares detailed budgets and all agency and University forms ensuring compliance with respective policies. Submits proposals and manage awards during their lifetime. Responsible for maintaining ongoing financial review of the extramural funding. Special projects as warranted by MSO/Chair and RFA/Financial Manager.

Required Qualifications

• Bachelor's degree in related area and or equivalent experience / training
• Excellent knowledge of Excel. Familiarity with Google Sheets.
• Ability to interpret University policies and procedures regarding Accounting and Business and Financial Services.
• Familiar with UC policies and procedures regarding financial and budgetary transactions
• Working knowledge of financial processes, policies and procedures.
• Strong organizational skills with a high degree of accuracy and attention to detail.

Preferred Qualifications

• 1-3 years work experience as Sponsored Projects Analyst or equivalent
• Familiarity with Research.Gov, Grants.gov, and Cayuse & Orbit.
• Familiarity with PGM, EDM, TOE system, EPM, and other campus systems as needed.
• Knowledge of Accounting in general.
• Anticipatory mindset.
• Experience working in Higher Education

Special Conditions of Employment

Satisfactory criminal history background check
UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

Proposal Administration - 30%: Has responsibility and works independently on various agencies (mostly Federal and Corporate) from preparation to submission. Utilizes electronic research administration tools such as web-based agency submission venues (e.g., Research.Gov, PAMs) and Cayuse. Has responsibility for preparing complex, detailed budgets, as well as non-technical sections of the proposal, and both internal & agency forms to ensuring compliance with other Univ. depts. such as: staff/academic personnel. Graduate Division, Accounting, Purchasing and Sponsored Projects policies and procedures and agency requirements, Determines appropriate proposal format and submission logistics. Works closely with multiple PIs, universities, international collaborators, and subcontract parties. Has responsibility for training the PIs who have difficulties with a new system/requirement. Maintains detailed notes telling the story of every EMF award. Initiates status checks on pending proposals. Acts as liaison and resource person between the Office of Research and the Dept. PIs, other UC campuses, and various private, State, and federal granting agencies. Analyzes award documents to advise PIs on reporting requirements and other pertinent agency regulations.

Research Financial Analysis - 60%: Monitors all accounts diligently and with an anticipatory mindset. With the appropriate tools, put together and sends reconciled financial reports to the PIs with detailed financial information. Produces financial reports for agencies, prepares salary and benefit budget. Reviews and examines fiscal transactions for appropriateness and consistency, monitoring spending patterns. Advises Supervisor regarding account status. Setup new awards including preparing account template with award funds and setup of all cost centers and blanket authorizations. Prepares forms necessary for gift processing, such as UDEV and 700u. Analyzes spending patterns, produces cost projections and cost analyzes and future funding needs for projects. Responsible for the timely close-out of funds, coordinating with PI, Accounting and other campus departments. Close out of cost center for expiring awards. Determines appropriateness of fund and expense transfers and prepares TOEs. Interacts regularly with Purchasing and Accounting personnel. Maintains files and retention schedule for grant office. In the absence of the Purchasing Assistant processes high-value orders on-line.

Miscellaneous - 10%: Other duties as assigned.

UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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Application Status:

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