What are the responsibilities and job description for the Financial Research Administrator 3 position at University of California - San Francisco?
The Department of Epidemiology and Biostatistics (DEB), housed within the UCSF School of Medicine, is the largest department of epidemiology in the University of California system. DEB is the epicenter of many of UCSF's initiatives in population health, data science and informatics, health service research, health equity and artificial intelligence. The DEB has three missions: 1) education, 2) science, and 3) research. Its educational mission is to train students in epidemiologic and biostatistical methods for studying disease etiology and prevention, evaluating tests and treatments, and using evidence-based approaches in clinical practice and population health. The scientific mission of the DEB is to perform outstanding basic, clinical and population health research along a spectrum from molecules to society and to develop tools for the translation of knowledge that will improve clinical practice and population health and ensure optimal use of resources. The clinical mission of the Department is to support the practice of public health and preventive medicine in local, state, national and international health agencies
he Financial Research Administrator provides comprehensive research administration support with a primary focus on post-award financial management for contracts, grants, and other research funding. The position is responsible for planning, monitoring, and analyzing budgets for faculty research programs, ensuring compliance with institutional policies and sponsor requirements. Key duties include managing financial reporting, reconciling project funds, forecasting budgets, and advising Principal Investigators on spending strategies.
The role also supports pre-award activities by developing complex proposal budgets and coordinating sub-awards and vendor contracts. It serves as a central liaison among faculty, internal departments, and external funding agencies to resolve financial and compliance issues. Additionally, the position oversees transactional activities such as journal entries, procurement, and ledger reconciliation, while contributing to financial analysis, reporting, and process improvements within research administration.
Required Qualifications:
- Bachelor's degree in related area and 3 to 5 years of equivalent experience / training.
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Ability to manage significant volume of transactions.
- Ability to perform complex financial analysis and customized reporting.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated knowledge of effective grant funding processes, procedures and techniques
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.
Preferred Qualifications:
- Certification in MyReports, BearBuy, MyExpense, ERS ILT Courses
- Post-Award Management Compliance ILT Course
- Revenue and Cash Management ILT Course
HIPAA Compliance
Required Qualifications:
- Bachelor's degree in related area and 3 to 5 years of equivalent experience / training.
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Ability to manage significant volume of transactions.
- Ability to perform complex financial analysis and customized reporting.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated knowledge of effective grant funding processes, procedures and techniques
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.
Preferred Qualifications:
- Certification in MyReports, BearBuy, MyExpense, ERS ILT Courses
- Post-Award Management Compliance ILT Course
- Revenue and Cash Management ILT Course
HIPAA Compliance
Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.