What are the responsibilities and job description for the Employment Specialist position at University of California, San Francisco?
Job Summary
JOB DESCRIPTION
The HR Generalist 2 coordinates and oversees the entire new hire onboarding process from the beginning to the end, meeting both the needs of the new hire and hiring manager. They serve as the primary contact to new hires and guide them through the entire hire process. They also support and provide guidance on other transactions during the employee life cycle, including assignment changes and terminations.
The HR Generalist 2 also serves as Tier 1 support to new hires, employees, and department managers on issues related to Human Resources transactions, payroll, benefits, timekeeping, pay rates, and related matters. They partner closely with other HR partners to assist in responding to questions and resolving issues for employees.
Department Summary
UCSF Human Resources (Campus/Health) has a mission of attracting, developing, and retaining outstanding and diverse people with a vision of being a strategic and reliable partner empowering the UCSF community to leverage their talents. Human Resources is committed to providing an outstanding customer experience, prioritizing workforce strategies, creating an engaging environment focused on continuous improvement for the HR team, and demonstrating value to the organization.
UCSF HR Shared Services consists of multiple operational and transactional teams that assist staff across the organization. These teams partner closely with UCSF Campus Departments and the Health System, HR Talent Management and People Wellness to assist and deliver a comprehensive array of HR services designed to attract, develop and retain diverse workforce talent.
Responsibilities
% Of time Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
40 Yes Manages the onboarding process in BrassRing, following the recruitment cycle
15 Yes Tier 1 Support for new/transferring employees; Department Managers/Assistants, other HR staff
10 Yes Performs tasks in various modules of HRIS system(s): Work Experience, Position Management, Licensure/Certification, etc.
5 Yes Generates New Hire/Transfer welcome Letter; applies additional language as needed per case
5 Yes New Hire/Transfer Case Review; application of university policies and procedures as it relates to the circumstances of the action
5 Yes
Analyze/Interpret Criteria applicable to the Case of the New Hire/Transfer
(Work Experience Calculation/Seniority Date Changes)
5 Yes Responsible for launching various integration packages for onboarding/transfers
5 Yes Employment Action Case (Position Changes: Home Department/Percentage, Funding Changes, Extensions, Reports to Changes, Etc.)
5 Yes New Hire Paperwork - 1) Facilitates Onboarding visit where HR forms are completed 2) Launches DocuSign for Signature and ensures that all required new hire forms and documents are complete and accurate
5 Yes May perform Special Project(s) (ongoing or as assigned)
100%
Required
QUALIFICATIONS
ABOUT US
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
JOB DESCRIPTION
The HR Generalist 2 coordinates and oversees the entire new hire onboarding process from the beginning to the end, meeting both the needs of the new hire and hiring manager. They serve as the primary contact to new hires and guide them through the entire hire process. They also support and provide guidance on other transactions during the employee life cycle, including assignment changes and terminations.
The HR Generalist 2 also serves as Tier 1 support to new hires, employees, and department managers on issues related to Human Resources transactions, payroll, benefits, timekeeping, pay rates, and related matters. They partner closely with other HR partners to assist in responding to questions and resolving issues for employees.
Department Summary
UCSF Human Resources (Campus/Health) has a mission of attracting, developing, and retaining outstanding and diverse people with a vision of being a strategic and reliable partner empowering the UCSF community to leverage their talents. Human Resources is committed to providing an outstanding customer experience, prioritizing workforce strategies, creating an engaging environment focused on continuous improvement for the HR team, and demonstrating value to the organization.
UCSF HR Shared Services consists of multiple operational and transactional teams that assist staff across the organization. These teams partner closely with UCSF Campus Departments and the Health System, HR Talent Management and People Wellness to assist and deliver a comprehensive array of HR services designed to attract, develop and retain diverse workforce talent.
Responsibilities
% Of time Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
40 Yes Manages the onboarding process in BrassRing, following the recruitment cycle
15 Yes Tier 1 Support for new/transferring employees; Department Managers/Assistants, other HR staff
10 Yes Performs tasks in various modules of HRIS system(s): Work Experience, Position Management, Licensure/Certification, etc.
5 Yes Generates New Hire/Transfer welcome Letter; applies additional language as needed per case
5 Yes New Hire/Transfer Case Review; application of university policies and procedures as it relates to the circumstances of the action
5 Yes
Analyze/Interpret Criteria applicable to the Case of the New Hire/Transfer
(Work Experience Calculation/Seniority Date Changes)
5 Yes Responsible for launching various integration packages for onboarding/transfers
5 Yes Employment Action Case (Position Changes: Home Department/Percentage, Funding Changes, Extensions, Reports to Changes, Etc.)
5 Yes New Hire Paperwork - 1) Facilitates Onboarding visit where HR forms are completed 2) Launches DocuSign for Signature and ensures that all required new hire forms and documents are complete and accurate
5 Yes May perform Special Project(s) (ongoing or as assigned)
100%
Required
QUALIFICATIONS
- Bachelor's degree in a related subject and/or equivalent experience or training
- 1 year of applicable work experience in Human Resources or customer service related role
- Strong verbal and written communication skills
- Proficiency in office productivity tools including Word, Excel, Outlook, PowerPoint, Adobe and ChatGPT
- Ability to effectively utilize multiple systems, including web-based systems to perform daily work
- Ability to work effectively in a team environment
- Ability to work with confidential and sensitive information in a discrete and professional manner
- Excellent organizational skills, ability to multitask and manage deadlines
- Excellent customer service and organizational skills
- Ability to utilize an applicant tracking or Human Resources System
ABOUT US
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html