What are the responsibilities and job description for the TEMPORARY EXECUTIVE ASSISTANT position at University of California Office of the President?
Location: Oakland
Job ID: 80193
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
Job Title: Executive Assistant
Job #: 80193
Position Base: Oakland, CA
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.
TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.
POSITION SUMMARY
This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.
KEY RESPONSIBILITIES
MINIMUM QUALIFICATIONS
PREFERRED QUALIFICATIONS
EDUCATION
SPECIAL CONDITIONS
This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC's Office of the President (UCOP) located in Oakland, CA.
SALARY AND BENEFITS
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.
Job Title: Executive Assistant 3
Payroll Title: EXEC AST 3 CX
Job Code: 004702
Salary Grade: Grade 124
PayScale/ budgeted hourly range: 37.80/hour - $44.29/hour. Salary offers are determined based on final candidate qualifications and experience.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
Job ID: 80193
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
Job Title: Executive Assistant
Job #: 80193
Position Base: Oakland, CA
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.
TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.
POSITION SUMMARY
This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.
KEY RESPONSIBILITIES
- Work with the Regents Office on a variety of matters, most significantly the calendaring and scheduling of Regents
- Act as a liaison between Regents and senior administration (UCOP, chancellors, and Principal Officers) on behalf of the Secretary and Chief of Staff as requested
- Manage schedules, which includes complex calendaring, in addition to meeting and travel planning
- Coordinate meeting materials and other information from other departments and track to ensure completion with sufficient time for appropriate Regent(s) to review prior to meetings
- Provide the status of scheduled meetings and phone calls, including the purpose and organizer of meetings or calls, agendas, etc.
MINIMUM QUALIFICATIONS
- Bachelor's degree
- Experience scheduling/managing complex calendars for multiple executives
- Strong written, verbal communication and organizational skills
- Professionalism and confidentiality
PREFERRED QUALIFICATIONS
- Familiarity with UC systems (Outlooks, Concur, Symmetry, and EMS)
EDUCATION
- Bachelor's degree in related area and/or equivalent experience/training
SPECIAL CONDITIONS
This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC's Office of the President (UCOP) located in Oakland, CA.
SALARY AND BENEFITS
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.
Job Title: Executive Assistant 3
Payroll Title: EXEC AST 3 CX
Job Code: 004702
Salary Grade: Grade 124
PayScale/ budgeted hourly range: 37.80/hour - $44.29/hour. Salary offers are determined based on final candidate qualifications and experience.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
- "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
Salary : $44
