What are the responsibilities and job description for the Coordinator, Budget and Personnel position at University of California - Los Angeles (UCLA)?
Department Summary
The Division of Graduate Education is redefining how UCLA supports graduate students by building smarter systems, reducing administrative burden, and creating more equitable and efficient pathways for funding, academic progress, and success. As a campus-serving division, DGE partners with faculty, school leadership, and central administrative units to modernize policies, streamline processes, and use data and technology to improve both service delivery and student outcomes. The division supports more than 12,000 master's, doctoral, and professional students across UCLA's schools and divisions and plays a key role in advancing the university's academic mission, research enterprise, and commitment to equity.
Position Summary
Under the general direction of the Director of Budget and Personnel for the Division of Graduate Education (DGE), the Budget & Personnel Coordinator oversees payroll and personnel activities, including hires, reclassifications, separations, and transfers. This position serves as the primary liaison between DGE and CHR, including employee and labor relations, compensation, benefits, and payroll services, to address issues like grievances, layoffs, and disciplinary actions. Other key responsibilities include advising leadership and staff on HR policies, supporting recruitment processes, receiving and distributing confidential union materials, and collaborating with the Associate Dean/Chief Administrative Officer (AD/CAO) and Director to develop internal HR and DGE standard operating procedures. Secondary duties include processing travel reimbursements and purchasing transactions, fund management, grant administration, and ensuring compliance with University, State, and Federal policies. This position requires a combination of HR expertise, fiscal management skills, and the ability to work effectively with internal and external stakeholders to support operational excellence within the Division of Graduate Education.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Education, Licenses, Certifications & Personal Affiliations
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- May be required to work occasional evenings and weekends. (Required)
- Required to work at least 6 hours per year at DGE special events. (Required)
Schedule
8 AM - 5 PM
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Human Resources Generalist 3 (40065660)
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy:https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction