What are the responsibilities and job description for the Campus Events & Operations Coordinator position at University of Austin (UATX)?
Position Summary
The Events Assistant supports the planning and execution of campus events and daily operations. This role serves as a primary point of contact for smaller events and meetings, assists with larger signature events, and helps ensure a welcoming, well-maintained campus environment. The ideal candidate is organized, personable, and comfortable handling both front-facing guest interactions and behind-the-scenes logistics.
Key Responsibilities
Event Support & Execution
Serve as the primary point of contact for smaller campus events and meetings
Assist designated points of contact with event execution for larger events
Manage guest check-in for large events with external attendees
Conduct pre-event follow-ups with vendors, speakers, and talent as needed
Run event-related errands before, during, and after events
Campus Operations & Hospitality
Act as a charismatic and professional campus greeter for guests and visitors
Coordinate with operations staff to maintain a high-quality campus appearance on a daily basis
Inventory & Logistics
Organize and maintain event inventory, with particular attention to post-event breakdown and storage
Ensure event materials are properly accounted for and ready for future use
Required Skills & Qualifications
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced environment
Comfortable working with vendors, guests, faculty, and staff
Ability to lift and move heavy objects as needed for event setup and breakdown
Willingness and flexibility to work occasional evenings, early mornings, weekends, or odd hours based on event needs
Preferred Qualifications
Previous experience in events, hospitality, campus operations, or customer-facing roles
Physical & Schedule Requirements
Must be able to lift, carry, and move event materials
Must be available to work non-standard hours as required by the event schedule
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
The Events Assistant supports the planning and execution of campus events and daily operations. This role serves as a primary point of contact for smaller events and meetings, assists with larger signature events, and helps ensure a welcoming, well-maintained campus environment. The ideal candidate is organized, personable, and comfortable handling both front-facing guest interactions and behind-the-scenes logistics.
Key Responsibilities
Event Support & Execution
Serve as the primary point of contact for smaller campus events and meetings
Assist designated points of contact with event execution for larger events
Manage guest check-in for large events with external attendees
Conduct pre-event follow-ups with vendors, speakers, and talent as needed
Run event-related errands before, during, and after events
Campus Operations & Hospitality
Act as a charismatic and professional campus greeter for guests and visitors
Coordinate with operations staff to maintain a high-quality campus appearance on a daily basis
Inventory & Logistics
Organize and maintain event inventory, with particular attention to post-event breakdown and storage
Ensure event materials are properly accounted for and ready for future use
Required Skills & Qualifications
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced environment
Comfortable working with vendors, guests, faculty, and staff
Ability to lift and move heavy objects as needed for event setup and breakdown
Willingness and flexibility to work occasional evenings, early mornings, weekends, or odd hours based on event needs
Preferred Qualifications
Previous experience in events, hospitality, campus operations, or customer-facing roles
Physical & Schedule Requirements
Must be able to lift, carry, and move event materials
Must be available to work non-standard hours as required by the event schedule
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.