What are the responsibilities and job description for the Executive Assistant - Facility Operations and Utilities position at University of Arkansas?
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date
10/08/2025
Type Of Position
Administrative Operations and Support
Workstudy Position
No
Job Type
Regular
Work Shift
Sponsorship Available:
No
Institution Name
University of Arkansas, Fayetteville
Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.
Department
Senior Facility Operations & Maintenance
Department's Website
https://fama.uark.edu/
Summary Of Job Duties
The Facility Operations and Utilities division consists of over 250 personnel providing a wide range of services to the campus in support of its land grant mission.
The Executive Assistant for Facility Operations and Utilities will provide administrative and managerial support to the Senior Director and other directors in the organization. This position will assist supervisors with on-boarding, filling temporary employment needs, and other personnel actions. They will also monitor vacancy rates, track hiring actions through the process, and report on other relevant personnel metrics. The position will also provide administrative oversight and support for other administrative personnel within the organization. They will develop processes and standardize record keeping throughout the organization to ensure tasks are completed consistently. The position provides executive level administrative support to the Senior Director and Directors. Drafts and edits correspondence, presentations, and reports as needed. Maintains calendar(s), schedules meeting, and assists in preparing the deliverables for meetings. Attend meetings as required, advise on departmental issues, and assist with periodic KPI Reviews as directed
Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications
Minimum Qualifications:
Salary Information:
$51,021.00
Required Documents To Apply
Cover Letter/Letter of Application, Resume
Optional Documents
License or Certificate (see special instructions for submission instructions), List of three Professional References (name, email, business title), Proof of Veteran Status
Recruitment Contact Information
Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche@uark.edu
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions To Applicants
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry
The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity
N/A
Frequent Physical Activity
N/A
Occasional Physical Activity
N/A
Benefits Eligible
Yes
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date
10/08/2025
Type Of Position
Administrative Operations and Support
Workstudy Position
No
Job Type
Regular
Work Shift
Sponsorship Available:
No
Institution Name
University of Arkansas, Fayetteville
Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.
Department
Senior Facility Operations & Maintenance
Department's Website
https://fama.uark.edu/
Summary Of Job Duties
The Facility Operations and Utilities division consists of over 250 personnel providing a wide range of services to the campus in support of its land grant mission.
The Executive Assistant for Facility Operations and Utilities will provide administrative and managerial support to the Senior Director and other directors in the organization. This position will assist supervisors with on-boarding, filling temporary employment needs, and other personnel actions. They will also monitor vacancy rates, track hiring actions through the process, and report on other relevant personnel metrics. The position will also provide administrative oversight and support for other administrative personnel within the organization. They will develop processes and standardize record keeping throughout the organization to ensure tasks are completed consistently. The position provides executive level administrative support to the Senior Director and Directors. Drafts and edits correspondence, presentations, and reports as needed. Maintains calendar(s), schedules meeting, and assists in preparing the deliverables for meetings. Attend meetings as required, advise on departmental issues, and assist with periodic KPI Reviews as directed
Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications
Minimum Qualifications:
- High School Diploma or equivalent
- At least four years of experience in related field
- Proficient in Microsoft office suite of software including Excel and Power Point
- Associate’s degree in relevant field
- Microsoft certification
- Experience in a Facilities Management organization
- Ability to effectively communicate verbally in writing, not only with staff, but with directors, department heads, etc.
- Knowledge of Facility Management processes and organization
- Strong computer skills
- Knowledge and understanding of HR policies and procedures
- Excellent written and oral communication skills
Salary Information:
$51,021.00
Required Documents To Apply
Cover Letter/Letter of Application, Resume
Optional Documents
License or Certificate (see special instructions for submission instructions), List of three Professional References (name, email, business title), Proof of Veteran Status
Recruitment Contact Information
Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche@uark.edu
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions To Applicants
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry
The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity
N/A
Frequent Physical Activity
N/A
Occasional Physical Activity
N/A
Benefits Eligible
Yes
Salary : $51,021
