Advancement Financial Analyst

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Closing Date: Type of Position: Professional Staff (Non-Classified) Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Pulaski Technical College University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations. UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839. Department: Advancement - Finance Department's Website: Summary of Job Duties: Responsible for managing of financial records of UA-PTC’s funds at the University of Arkansas Foundation and overseeing the preparation of financial reports. Responsible for applying his or her professional knowledge and skills in the preparation and presentation of financial and other decision-oriented information to assist the Vice Chancellor of Advancement, Vice Chancellor of Finance and Administration, and Chancellor in planning. Additionally, the Advancement Financial Analyst I will manage the Advancement Division’s annual budget and serve as the purchase card holder Provides financial information to the Vice Chancellor of Advancement by researching and analyzing accounting data; preparing reports. Executes the UA-PTC Foundation scholarship program. Essential Job Duties and Responsibilities • Prepare or oversee the preparation of financial reports, such as income statements, balance sheets, and analyses of future earnings or expenses for UA-PTC’s foundation accounts, Advancement Office, and CHARTS. • Collaborates with the Associate Vice Chancellor of Finance and Controller to ensure all foundation expenses flow through Workday properly; problem-solve when issues arise; create the “Consolidated Customer Invoice” monthly; and monitors all expenditures to ensure that they meet donor intent. • Manage all budgets for the Advancement Office • Manage all accounts payable, scholarships, program expenses and special events through Workday, P-card, and T-card transactions • Submit any journal entries for in-kind donations, pledges, write-offs and adjustments as needed through Workday • Substantiates financial transactions by auditing documents. • Prepares payments by verifying documentation, and requesting disbursements through Workday. • Responsible for maintaining the accuracy of the donor management databases including, but not limited to Donor Perfect, Constant Contact, and Give Smart. • Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions. • Maintains donor confidence and protects operations by keeping financial information confidential. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to problems. • Monitor and control the flow of cash receipts and disbursements. • Develops reports for the Vice Chancellor for Advancement, Vice Chancellor for Finance and Administration, Chancellor, Foundation Board of Directors, and Board of Visitors summarizing activities. • Involved in the strategic planning and the development of financial procedures. • Analyze and interpret financial information that the Vice Chancellor of Advancement needs in order to make sound decisions. • Manage the Foundation’s scholarship program including working with the board’s scholarship committees, soliciting applications, scheduling interviews, record-keeping, award notifications, and follow-up with recipients to make sure all donor requirements are met. • Maintain contact with scholarship donors and provide timely reports on award winners • With the Vice Chancellor of Advancement, expand the scholarship program to increase number and amount of scholarships received • With the Vice Chancellor of Advancement and Advancement staff, serve on special event committees to assure successful activities. • Research, write, and submit funding and sponsorship proposals to private foundations, corporations, and individuals as needed. Acknowledge and steward donors through invitations to campus events, sharing of update reports, and other strategies to grow donor relationships. • Manages budget, contracts, planning and staff development. • Other duties may be assigned Qualifications: Minimum Qualifications A Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field is required. Minimum 2 years financial experience, including budget management Strong verbal and written communications skills; ability to develop long-term relationships with diverse constituencies. Experience/education may be substituted for education/experience requirements. Preferred Qualifications Previous fundraising experience Proficiency in Workday, Microsoft Office Suite applications, and donor databases Additional Information: Salary Information: $48,000 - $52,000 depending on experience Required Documents to Apply: Cover Letter/Letter of Application, Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants Recruitment Contact Information: Human Resources humanresources@uaptc.edu All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking Frequent Physical Activity: Feeling, Pulling, Pushing, Reaching, Walking Occasional Physical Activity: Driving, Stooping Benefits Eligible: Yes The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of 18 unique campuses, divisions and administrative units that share the singular goal of serving Arkansas residents and others by developing and sharing knowledge to impact an ever-changing world. The UA System provides access to academic and professional education, and develops intellectual growth and cultural awareness in its students, staff and faculty. The system further promotes an atmosphere of excellence that honors the heritage and diversity of our state and nation. It provides students, researchers and professionals with tools to promote responsible stewardship of human, natural and financial resources in Arkansas and around the globe, and with workforce-relevant knowledge to enhance economic development efforts that improve the overall quality of life and societal well-being. Universities University of Arkansas, Fayetteville University of Arkansas at Little Rock University of Arkansas for Medical Sciences University of Arkansas at Monticello University of Arkansas at Pine Bluff University of Arkansas at Fort Smith The University of Arkansas System eVersity Two-Year Colleges Phillips Community College of the University of Arkansas University of Arkansas Community College at Hope-Texarkana University of Arkansas Community College at Batesville Cossatot Community College at the University of Arkansas University of Arkansas Community College at Morrilton University of Arkansas Community College at Rich Mountain University of Arkansas Pulaski Technical College Other Units University of Arkansas System Division of Agriculture Arkansas Archaeological Survey Criminal Justice Institute Arkansas School for Math, Sciences, and the Arts University of Arkansas Clinton School of Public Service Arkansas Research and Education Optical Network (ARE-ON)

Salary : $48,000 - $52,000