Human Resources/Fiscal Coordinator

The Campus Services division within Administrative Services brings together UAA’s portfolio of revenue generating enterprises: Parking Services; Housing Facilities and Finance; Campus Dining; Event Services (which includes the Wendy Williamson Auditorium); the Alaska Airlines Center and Avis Alaska Sports Complex; the UAA ecommerce textbook store; and the Campus Gearshop.

Campus Services generates approximately $14.2 million in annual gross revenue, and provides accountability and oversight of another $4 million in annual contracted dining and textbook revenue.

Campus Services is seeking a highly motivated and detail-oriented individual to join our team as a Human Resources/Fiscal Coordinator. In this key role, you will support the daily operations of Campus Services by coordinating the recruitment and hiring processes for new and returning employees. You will also serve as a resource to departments, providing guidance on University of Alaska (UA) HR policies, procedures, and best practices.

In addition to HR responsibilities, this position also provides fiscal support to the Senior Fiscal Officer. Duties include assisting with daily accounts receivable (AR) and accounts payable (AP) functions, as well as other routine financial and administrative tasks.

This position requires exceptional attention to detail, strong problem-solving skills, and the ability to extract, analyze, interpret, compile reports. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) and Google applications is essential.

We are seeking a detail-oriented and customer-focused individual with a strong understanding of accounting system functions, including accounts receivable, general ledger accounting, and program/activity codes. The ideal candidate will have knowledge of fiscal and purchasing policies, as well as general office procedures such as word processing, database management, filing, and answering multi-line telephones. Familiarity with the university environment, computer literacy, project planning, and strong leadership, organizational, and interpersonal skills are essential. A commitment to providing excellent customer service is required, along with proficiency in general office software (e.g., Microsoft Office, Google Apps, and Acrobat Pro). Strong organizational skills, excellent written and oral communication abilities, and the capacity to thrive in a fast-paced, team-oriented environment are key. The candidate must demonstrate the ability to manage multiple tasks, apply independent judgment to solve problems, and evaluate and monitor projects effectively. Additionally, an ability to work with diverse populations and a willingness to learn systems such as Banner Student and Banner Finance are necessary. Knowledge of FERPA and Title IX is also required.

To thrive in this role as a Human Resources/Fiscal Coordinator for Campus Services, the successful candidate will have a minimum of three years of experience in an office or administrative environment; basic knowledge of accounting systems; exceptional organizational and attention to detail skills; ability to learn and apply University fiscal, purchasing, and travel policies, rules, and regulations; strong background in customer service; ability to effectively communicate with a diverse population; strong problem solving skills; demonstrated knowledge of payroll and personnel procedures.

Minimum Qualifications:

Associate’s degree in applied Accounting or related field and three years of relevant experience, or an equivalent combination of training and experience. Bachelor’s degree preferred.

FERPA certification or certification completion within 30 days of the job start date.
Title IX certification or certification completion within 30 days of the job start date.
Behavior Based Safety (BBS) certification or certification completion within 30 days of the job start date.
Workplace Harassment Prevention certification or certification completion within 30 days of the job start date.
PCI (Payment Card Industry) compliance or compliance completion within 30 days of the job start date.

Position Details:

This position is located on the University of Alaska campus in Anchorage. This is a full-time, term-funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

To view the full list of job responsibilities, please click HERE.

• ️If you have any questions regarding this position, please contact Rachel Chiang, Senior Fiscal Officer, at ychiang@alaska.edu.

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.