What are the responsibilities and job description for the ADMINISTRATIVE SUPERVISOR position at University of Alabama at Birmingham?
University of Alabama at Birmingham
General Responsibilities
Qualifications
Job Category
Clerical & Administrative
Organization
311852200 Surgery - Pediatric
Employee Status
Regular
Shift
Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager)
Remote/Hybrid Eligible
General Responsibilities
- Supervises employees and operations in a designed area.
- Responsible for employee training, auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll and other matters associated with the productivity and operations of assigned area.
- Handles confidential information and issues.
- May have grant and budgetary responsibilities.
- Supervises the work of, but does not perform, the same duties as subordinate personnel.
- May have some administrative assistant duties and manage compliance/regulatory processes.
- May act as a liaison to leadership and/or as human resources officer for department
- Responsible for leading/supervising the daily and ongoing work for a team of employees in the operation of the division with ensuring that the division's goals and objections are satisfied.
- Along with supporting the division director and other team members, this includes assigning daily tasks, follow-up on assignments, meeting schedules and activities taking place in the division.
- Working with the division director on scheduled activities for their daily, weekly , monthly along with any annual dates, to meet scheduling dates and deadlines for the division.
- Responsible for planning employee training, scheduling and auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll/timekeeping and other matters associated with the productivity and operations of assigned area.
- This includes ensuring that employees are providing good customer service to both internal and external customers .
- Responsible for maintaining division/department confidential information.
- Work with the director in securing and gathering information for development of division budgets, which includes application for grant and other budgetary duties.
- Maintain employee time scans, which includes gathering and approving weekly/bi-weekly time/hours, housed in time keeping system and ensuring all scheduled time off is approved timely, along with other payroll related activities .
- Responsible for interacting with external clients/constituents with the collection of information needed to ensure the proper management is in place to support compliance/regulatory processes.
- Supporting and preparing employees when representing the division to both internal and external customers.
- Perform other duties as assigned
- Experience in leading and supervision, executive/leadership support
- Demonstrative Leadership/Supervisory skills
- Strong communication and interpersonal skills
- Experience working with medical environment
Qualifications
- Bachelor's degree in a related field and one (1) year of related experience required.
- OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Job Category
Clerical & Administrative
Organization
311852200 Surgery - Pediatric
Employee Status
Regular
Shift
Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager)
Remote/Hybrid Eligible
Salary : $45,395 - $73,770