What are the responsibilities and job description for the Administration Specialist position at University of Alabama at Birmingham?
Summary: We are seeking a detail-oriented and accurate Accounts Payable Data Entry Temp to support our finance team. This is a temporary position responsible for helping in assisting with UAB's transitional acquisition of St Vincent. This role will consist of data entry, knowledge of use in excel and outlook as well as the availability to navigate Lawson.
Responsibilities included but are not limited to: Cross referencing invoices using an excel data sheet to find Purchase orders that are received and not received in. Purchase orders that are received will be forwarded to the AP specialist assigned to that vendor to be processed for payment. Purchase orders that are not should be forwarded to the receiver/ purchaser to be received in. Copy the AP specialist assigned to that vendor for reference. A shared File will be created and labeled for receipts and non-receipts in which the AP temp will add copies of the invoices that are waiting for receipts. This folder should be revisited every two days for a follow up to see if the purchase order has been received in. If after two attempts of no action or response on non-receipt purchase orders, the issue should be escalated to AP Management for resolution. Monitoring the St Vincent AP mailbox for new invoices and issues that may occur and report them to AP Management for resolution. Purchase order file maintenance by ensuring purchase order files and information are kept up to date. Clerical support by performing other general administrative and clerical duties as assigned.
Required skills and qualifications: Data Entry Excel and Microsoft proficiency Attention to detail Organizational Skills Communication Skills
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
Temporary Services
Job Category
UAB Temporary Services
Organization
114402000 Temporary Services
Employee Status
Temporary
Shift
Day/1st Shift
Responsibilities included but are not limited to: Cross referencing invoices using an excel data sheet to find Purchase orders that are received and not received in. Purchase orders that are received will be forwarded to the AP specialist assigned to that vendor to be processed for payment. Purchase orders that are not should be forwarded to the receiver/ purchaser to be received in. Copy the AP specialist assigned to that vendor for reference. A shared File will be created and labeled for receipts and non-receipts in which the AP temp will add copies of the invoices that are waiting for receipts. This folder should be revisited every two days for a follow up to see if the purchase order has been received in. If after two attempts of no action or response on non-receipt purchase orders, the issue should be escalated to AP Management for resolution. Monitoring the St Vincent AP mailbox for new invoices and issues that may occur and report them to AP Management for resolution. Purchase order file maintenance by ensuring purchase order files and information are kept up to date. Clerical support by performing other general administrative and clerical duties as assigned.
Required skills and qualifications: Data Entry Excel and Microsoft proficiency Attention to detail Organizational Skills Communication Skills
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
Temporary Services
Job Category
UAB Temporary Services
Organization
114402000 Temporary Services
Employee Status
Temporary
Shift
Day/1st Shift
