Administrative Assistant II, Talent Search

This position is Federally Grant Funded

Department: Talent Search

Salary: $36,294 - $42,645

Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

• Provides general assistance and information to students, faculty, and staff as required
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
• Maintains records relating to administrative, financial, and human resources matters
• Prepares expenditure and personnel documents; assists with budget reconciliations
• Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
• Prepares and distributes communications and correspondence on behalf of others
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
• Assists with coordinating events; attends and assists at events as required
• Maintains departmental inventory
  
  

Marginal Duties

• Performs all other duties as assigned
• Performs tasks related to specific department/college
  
  

Supervisory Responsibilities

Direct Reports

• May supervise Student Employees
  
  

Delegation of Work

• May assign work to subordinate(s)
  
  

Supervision Given

• May supervise the work of student workers
  
  

Qualifications

Required Education

• 30 hours of college course work
  
  

Required Experience

• Minimum of two (2) years of related job experience
  
  

License/Certification

• None required
  
  

Preferred Qualifications

• None
  
  

Knowledge, Skills And Abilities

Knowledge

• Knowledge of general office and administration tasks and equipment
• knowledge of relevant university policies and procedures
  
  

Skills

• Good technical skills, including strong proficiency in MS Office and PeopleSoft
• Strong analytical and problem solving skills
• Excellent interpersonal, communication, and customer service skills
• Good attention to detail
• Strong organizational skills
  
  

Abilities

• Ability to work in a timely manner
• Ability to multitask
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
  
  

Work Location and Physical Demands

Primary Work Location

• Works in an office environment
  
  

Physical Demands

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 40lbs
  
  

This job description may not encompass all duties and responsibilities associated with the position.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.