What are the responsibilities and job description for the Patient Access Representative position at University Hospitals (SP)?
PRN
University Hospitals is dedicated to making a profound impact on healthcare both locally in Cleveland and nationwide. We serve the needs of patients through an integrated network of 21 hospitals (including five joint ventures), more than 50 health centers and outpatient facilities, and over 200 physician offices in 16 counties throughout northern Ohio. Our commitment to excellence in patient care and community service drives everything we do.
Why This Role Matters
As a Patient Access Representative, you are often the very first connection a patient and their family have with our organization. Your work directly shapes the patient's experience—from the moment they arrive or call in—while also supporting the care team behind the scenes. If you enjoy helping people, feel welcomed, informed, and confident while keeping things organized and moving smoothly, this role offers a meaningful way to make an impact every day.
What You’ll Do
This role blends patient interaction, problem‑solving, and administrative accuracy. On a typical day, you’ll:
- Welcome and check patients in and out for their medical visits
- Answer phone calls to help patients with questions, scheduling, and next steps in care
- Assist patients with enrolling in and using MyChart
- Accurately enter, review, and update patient demographic, insurance, and financial information
- Communicate important details with physicians and clinical care teams to support coordinated care
- Collect and process patient payments, including copays, deductibles, coinsurance, and prior balances
- Work in EPIC, including workqueues, worklists, in‑basket messaging, and document scanning
- Schedule referrals and follow‑up appointments
- Help patients complete required forms and paperwork
Your attention to detail and compassionate communication help ensure appointments stay on schedule and patients feel supported throughout their visit.
Additional Ways You’ll Contribute
- Work collaboratively with teammates and providers to improve efficiency and the patient experience
- Participate in emergency preparedness activities as needed
- Maintain a clean, organized workspace
- Cross‑train to support additional functions and locations when needed
- Follow all organizational policies, standards, and confidentiality requirements
What Helps You Be Successful in This Role
- A passion for customer service and helping people navigate complex situations
- Comfort working with sensitive information while maintaining patient privacy
- Strong attention to detail and ability to multitask in a fast‑paced environment
- Willingness to learn systems like EPIC and adapt to different responsibilities or locations
Our Commitment to You
We are committed to creating a respectful, inclusive workplace where every team member feels supported. Training, policies, and clear standards are in place to help you succeed while ensuring the privacy and security of our patients’ information.
Ready to Take the Next Step?
If you enjoy working with people, value accuracy, and want a role where your work truly impacts both patient experience and care delivery, we encourage you to apply—even if you don’t meet every qualification listed.o address appropriate use of PHI in the workplace.
Education
- High School Equivalent / GED (Required)
- Associate's Degree or progress towards degree (Preferred)
- Medical Terminology (Preferred)
- 1 years Customer Service (Required)
- 1 years Customer Service in healthcare (Preferred)
- Exceptional communication skills with both patients and medical care providers to relay necessary information (Required proficiency)
- Ability to juggle and prioritize multiple responsibilities and handle interruptions (Required proficiency)
- Strong organizational skills (Required proficiency)
- Problem-solving skills for scheduling conflicts, missing documentation and other issues (Required proficiency)
- Attention to detail to ensure all patient information is accurate and available (Required proficiency)
- Compassion to help patients and caregivers in difficult situations (Required proficiency)
- Understanding of the importance of confidentiality (Required proficiency)
- Basic knowledge of electronic health records and basic medical terminology (Preferred proficiency)
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Rarely up to 20 lbs
- Carrying Rarely up to 20 lbs
- Pushing Rarely up to 20 lbs
- Pulling Rarely up to 20 lbs
- Climbing Rarely up to 20 lbs
- Balancing Rarely
- Stooping Rarely
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Rarely
- Handling Occasionally
- Grasping Occasionally
- Feeling Rarely
- Talking Constantly
- Hearing Constantly
- Repetitive Motions Frequently
- Eye/Hand/Foot Coordination Frequently
- 10%