What are the responsibilities and job description for the Executive Assistant to the Chief Nursing Officer & Chief Medical Officer position at University Hospitals (SP)?
Make an Impact Across Patient Care and Clinical Leadership
Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting executive leaders who make a difference every day?
We are seeking an exceptional Executive Assistant to provide high-level administrative support to the Chief Nursing Officer (CNO) and Chief Medical Officer (CMO).
In this highly visible role, you will serve as a trusted partner to two senior healthcare executives, helping to coordinate priorities, manage complex schedules, facilitate communication, and support initiatives that directly impact patient care, clinical excellence, and organizational success.
Why Join Us?
This is more than an administrative role. It is an opportunity to be at the center of healthcare leadership, partnering with executives who influence patient outcomes, caregiver engagement, and strategic growth. If you enjoy meaningful work, collaborating with purpose-driven leaders, and making a tangible impact every day, we encourage you to apply.
What You'll Do
- Manage complex calendars, meetings, and executive priorities for the CNO and CMO.
- Coordinate leadership meetings, committees, and special projects across nursing, medical staff, and hospital operations.
- Prepare agendas, presentations, reports, and meeting materials.
- Serve as a key point of contact for physicians, nursing leaders, administrators, and external stakeholders.
- Track action items and ensure timely follow-up on critical initiatives.
- Arrange travel, events, and executive-level communications.
- Maintain confidentiality while handling sensitive information with professionalism and discretion.
What Makes You Successful
- You anticipate needs and proactively solve problems.
- You are adaptable and remain calm when priorities shift.
- You communicate confidently with leaders at all levels of the organization.
- You take pride in delivering exceptional service and building strong relationships.
- You are detail-oriented, organized, and able to manage multiple priorities simultaneously.
Additional Responsibilities
- Performs other duties as assigned.
- Complies with all policies and standards.
- For specific duties and responsibilities, refer to documentation provided by the department during orientation.
- Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Education
- Associate's Degree (Preferred) and
- Bachelor's Degree (Preferred)
Work Experience
- 5 years of experience in an Executive Administrative Assistant role or customer service environment. (Required)
Knowledge, Skills, & Abilities
- Knowledge of policies and the organization structure.
- Exceptional typing, dictation and Microsoft office skills.
- Strong organizational, interpersonal and oral and written communication skills to deal tactfully with all levels of management both within and outside the organization.
- Ability to handle confidential information at all times.
- Ability to complete tasks with minimal supervision and with a proactive approach
- Ability to adjust to varying workloads & prioritize work.
Physical Demands
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Rarely up to 20 lbs
- Carrying Rarely up to 20 lbs
- Pushing Rarely up to 20 lbs
- Pulling Rarely up to 20 lbs
- Climbing Rarely up to 20 lbs
- Balancing Rarely
- Stooping Rarely
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Rarely
- Handling Occasionally
- Grasping Occasionally
- Feeling Rarely
- Talking Constantly
- Hearing Constantly
- Repetitive Motions Frequently
- Eye/Hand/Foot Coordination Frequently
Travel Requirements
- 10%