Student Assistant - Fiscal/Business Support

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Business/Business Administration (all concentrations), Criminal Justice, Economics, English/Journalism, Finance, Liberal Studies, Government, History, Journalism, Law, Management, Mathematics/Statistics, Public Policy & Administration, Related computer technology or computer engineering fields of study, Sociology, Social Sciences.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$17.00 - $20.00 per hour

Minimum Qualifications

• Minimum cumulative GPA of 2.95.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
  
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to quickly learn and effectively use new applications and software systems.
• Strong written and verbal communication skills, with the ability to communicate professionally with internal staff and external constituents.
• Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines.
• High level of attention to detail with the ability to process requests accurately and consistently.
• Ability to assess and prioritize problems, resolve issues independently when possible, and escalate appropriately when needed.
• Strong interpersonal skills, with the ability to collaborate effectively with peers and staff across departments.
• Demonstrated commitment to providing excellent customer service.
• Strong time management skills and the ability to complete assignments with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Basic knowledge of financial analysis, reporting methodologies, and accounting principles (GAAP) is preferred but not required.

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
• Prior office experience.
• Prior experience working on budgeting or financial reporting projects.
Basic knowledge of financial analysis, reporting methodologies, and accounting principles (GAAP) is preferred but not required.

Duties and Responsibilities

• Support business operations by organizing and maintaining records, handling mail/courier tasks, and assisting with office supply inventory and space coordination.
• Provide front-line assistance by greeting visitors, directing constituents, and maintaining a professional, welcoming environment.
• Assist with preparation, formatting, and delivery of business and legal documents while maintaining confidentiality and accuracy.
• Support fiscal operations including processing invoices, purchase orders, reimbursements, and other transactions; assist with accounts payable/receivable and travel claims.
• Assist with budget tracking, forecasting, variance analysis, and financial reporting; maintain and update financial logs, spreadsheets, and dashboards using Excel.
• Review financial documents for accuracy and compliance with State rules and regulations; support internal audit activities as needed.
• Research and recommend process improvements, assist in documenting procedures, and support implementation of system or workflow changes.
• assisting with workstation setups and troubleshooting.
• Participate in special projects aligned with coursework and career interests, including ad hoc analysis and reporting.
Perform other related duties as assigned, with responsibilities increasing as skills develop.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, scanners, shredders, and fax machines; use of basic tools and ability to lift/move up to 40 lbs. with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Apply by May 15, 2026