School Financial Specialist - HR/Payroll

Invitation to Apply for School Financial Specialist at University Charter School:

We are now accepting applicants for a School Financial Specialist.

Reports to: Assistant CSFO

Application Deadline: Until position is filled

Start Date: Upon Board Approval

Answering the Call

University Charter School is now accepting applications for a School Financial Specialist. We are searching for individuals who are highly skilled, detail oriented and motivated. The ideal candidate will maintain accurate records which reflect the financial transactions of the school. The candidate will be expected to have working knowledge of basic cash-based or accrual-based accounting principles. The candidate must be able to effectively use MS Office Suite and Google programs and must have excellent organization and time management skills. They should work collaboratively with team members and must possess excellent written and verbal communication skills.

University Charter School

University Charter School (UCS) is an innovative and new PK-12 public charter school that opened in August 2018 in rural Livingston, Alabama. For the 2025-2026 school year, UCS will have ~750 students enrolled. UCS is strategically and intentionally located on the campus of the University of West Alabama and was created in partnership with the University of West Alabama. UCS faculty and students will leverage the assets of the University through hands-on partnerships and academic projects with participating colleges and divisions that span health care, education, and the arts, to name a few.

Roles and responsibilities

Provides support for the finance department as needed to include payroll, human resources, and other tasks as assigned with a willingness to learn and attention to detail.

Essential Functions

The following duties are representative for the position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Maintains and prepares monthly payroll to include payment to employees and all federal, state, RSA, and PEEHIP payments. Reconciles calendar year-end W3 to quarterly 941’s and finalizes W2s.
• Maintains human resources software to include human resources electronic files, absence management, and time and attendance. Responsible for online payment setup, maintenance, and reconciliations.
• Responsible for the onboarding process of new employees and exit process for employees that leave.
• Assists in maintaining and tracking paperwork for teacher certifications.
• Assists employees with PEEHIP coverage issues.
• Maintains substitute and bus driver requirements.
• Maintains confidentiality of sensitive data and information pertaining to employees.
• Performs other duties as assigned.

Qualifications

The strongest candidates will have the following certifications, skills, and experiences:

• Bachelor’s or Associate’s degree from an accredited college or university, preferred.
• Three plus years of experience in payroll and accounting/bookkeeping, preferred.
• Excellent organizational skills and ability to prioritize workload.
• Demonstrated experience with computer systems, and applications such as Microsoft Word and Excel, and Google Documents is required.
• Ability to create documents, forms, spreadsheets, etc., is required.
• Experience effectively working with the public is highly desirable.

Salary and benefits

UCS offers a competitive salary dependent upon degree and experience and comprehensive benefits package including health insurance, retirement, personal and sick leave.

Terms of Employment

260 days per year, 8 hours per day – Non-Exempt position.