What are the responsibilities and job description for the Procurement Coordinator position at University at Buffalo Student Association Inc?
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Responsibilities of the Procurement Coordinator:
- Maintain the preferred vendor list.
- Communicate with and maintain a relationship with vendors including contacting perspective vendors.
- Place orders with certain vendors and reconcile those vendor accounts or account cards.
- Responsible for receiving shipments, counting, and comparing packing slip/order confirmation and processing those deliveries for pick up through the appropriate system and process.
- Recommend changes to procurement rules and regulations, to improve the procurement process as needed.
- Responsible for the maintenance of filing system and all records related to procurement.
- Oversee and manage the storage of club items within assigned storage rooms.
- Oversee and manage the stock of assigned items that can be reserved and used.
- Analyze inventory and storage availability to efficiently manage those items and rooms.
- · Assist clubs with questions about the finance and procurement policies and procedures and the status of their requests.
- · Maintain and keep in good standing vendor accounts as well as balancing vendor account cards.
- · Contact vendors to resolve issues so payment can be processed.
- · Performing inventory annually according to appropriate polices.
- · Assist with reviewing request for funds, purchase orders, vouchers, checks and completing appropriate steps for their processing.
- · Assists with reviewing merchandise mockups and helping clubs with the UB Trademarks and Licensing Policies.
- · Assists with ensuring ticket and merchandise revenues are set up properly.
- Perform any office tasks which may include the responsibilities normally assigned to other employees as assigned to them by their direct supervisor.
- Trains student staff appointed to work in the finance department to ensure staff have sufficient information to complete their appointments effectively.
- Supports the motivation of employees and aid student staff in accomplishing their goals.
- Advises student staff on daily activities, priorities, quality, and scheduling of tasks within the finance department.
- Advises student staff in organizational and strategic planning and development related to their tasks.
Minimum Qualifications:
Relevant Bachelor’s Degree
Please complete a full application at: https://secure4.saashr.com/ta/6163558.careers?CareersSearch
Job Types: Contract, Full-time
Pay: $62,000.00 - $68,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
- Bachelor's (Preferred)
Work Location: In person
Salary : $62,000 - $68,000