What are the responsibilities and job description for the Executive Assistant position at Universal Surveying & Mapping LLC?
SUMMARY
This position is primarily responsible for providing support to Executive staff. Provides general support to Corporate and Regional staff by performing the essential duties described herein.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required; and the physical demands of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
- Updates monthly calendars daily and emails weekly to Corporate and Regional staff.
- Check GOVWIN daily and distribute potential RFP’s to appropriate Corporate staff.
- Updates proposal log daily and sends out weekly to appropriate Corporate and Regional staff.
- Completes on-line registrations for third party proposal systems.
- Maintains Government Forms (e.g. - SF 254, SF 255 & SF 330) and SAM Registration.
- Orders business cards, letterhead and envelopes.
- Creates and populates files for Business Development activities.
- Assists Executive staff with document preparation when necessary.
- Designs banners/email blast invitations
- Arranges lodging for conferences and classes, as needed.
- Assists with mailings for projects, as needed.
- Assists with processing of mail, when necessary.
- Provides back-up to receptionist by answering and directing incoming telephone calls, when necessary.
- Ability and flexibility to work in cooperation with all those assigned to the office.
- Reports to the Universal Surveying & Mapping President.