What are the responsibilities and job description for the Administrative Assistant position at Universal Service Recycling, Inc.?
Company Overview
Universal Service Recycling Inc. is a family-owned metal recycling company headquartered in Stockton, California. As California Valley’s premier recycling facility, we pride ourselves on delivering top-tier service and operational excellence. We are currently seeking a dependable and detail-oriented Administrative Assistant to support our daily office and operations functions.
Position Summary
This full-time, on-site position is essential to keeping daily administrative and operational processes running smoothly. The Administrative Assistant will handle paperwork, records, compliance documentation, and provide general office support, including backup assistance for dispatch and cashier functions. This role works on-site at our corporate office in Stockton, CA.
Essential Duties and Responsibilities
- Perform day-to-day administrative tasks including filing, data entry, recordkeeping, and document organization
- Prepare, process, and maintain Bills of Lading (BOL) for Nevada import/export and intra-company transfers
- Receive and create invoices in DORIS and CalRecycle systems
- Report, track, and maintain required compliance documentation
- Review, code, and process vendor invoices, ensuring accuracy and adherence to approval requirements
- Research and resolve vendor discrepancies, corrections, and/or adjustments
- Enter scanned checks for all facilities into QuickBooks Desktop
- Enter and reconcile transactions within QuickBooks Desktop
- Maintain and record intercompany transactions
- Maintain accounting records for multiple business entities and locations
- Provide backup support for Dispatch, Cashier, and phone coverage as needed
- Collaborate with internal teams to ensure proper accounting processes are followed
- Communicate effectively with internal departments and external partners
- Support special projects and perform additional administrative duties as assigned
- Answer and operate mulit-line phone systems to handle incoming calls efficiently and courteously
Qualifications
- QuickBooks Desktop experience is required
- Previous administrative experience, preferably in operations, logistics, or recycling
- DORIS and CalRecycle experience preferred
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Strong communication and teamwork skills
- Proficient with Microsoft Office (Word, Excel, Outlook)
Job Type
Full-time (on-site)
Schedule
This position follows an alternating weekly schedule:
- Week 1/3: Monday–Friday
- Week 2/4: Monday–Saturday
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $24 - $26