Fleet Manager

Summary of Position

The Fleet Manager oversees the lifecycle, compliance, and operational readiness of the company’s vehicle fleet, supporting a fast-paced, 24/7 oil and gas business. This role requires hands-on technical capability, regulatory knowledge, and the ability to make sound decisions under pressure.

Essential Job Requirements

Maintenance & Repairs

• Schedule and track preventive maintenance for all fleet vehicles and trailers
• Review and approve repair estimates; coordinate timely repairs
• Ensure vehicles meet operational and safety standards
• Maintain accurate maintenance and service records

Vehicle Lifecycle Management

• Coordinate vehicle acquisitions, assignments, replacements, and retirements
• Maintain master vehicle lists across all platforms
• Coordinate vehicle transfers, decommissioning, and disposals

Registrations, Titles & Insurance

• Manage vehicle registrations, renewals, titles, and lease documentation
• Maintain and distribute insurance cards
• Ensure compliance with state and federal requirements

Fuel & Toll Programs

• Administer fuel card ordering, PIN management, and driver support
• Monitor fuel usage, spending, and reporting
• Manage toll tags (EZ Tag or equivalent)

Field & Hands-On Responsibilities

• Install, remove, and troubleshoot Geotab telematics devices
• Apply and maintain vehicle decals and identifiers
• Perform visual vehicle inspections
• Move vehicles between repair facilities, shops, and operational locations
• Travel locally as needed to support fleet issues

DOT & Regulatory Compliance

• Manage DOT/FMCSA compliance for commercial vehicles
• Maintain Driver Qualification Files via third-party compliance partners (e.g., JJ Keller)
• Oversee FMCSA filings and requirements (MCS-150, 2290, IFTA, UCR)
• Ensure compliance with Hours of Service (HOS) requirements

Telematics & Driver Monitoring

• Own and administer telematics systems (Geotab)
• Monitor driver behavior including speed, harsh braking, and acceleration
• Generate scorecards and reports for management review
• Recommend and coordinate corrective actions or training

MVR & Driver Records

• Monitor MVRs through continuous monitoring platforms (e.g., eDriving)
• Maintain accurate driver records across systems
• Support driver onboarding and offboarding from fleet systems

Accident Management

• Coordinate accident response, reporting, and documentation
• Utilize telematics data for accident reconstruction and insurance submittals
• Track accident trends and update internal matrices
• Coordinate vehicle repairs following incidents

Reporting & Continuous Improvement

• Generate recurring reports for maintenance, fuel, compliance, and driver behavior
• Provide recommendations to leadership for fleet efficiency and compliance improvements
• Support internal and external audits

Skills & Experience Required

• 3–5 years of fleet management or related experience
• Strong working knowledge of vehicle maintenance and compliance
• Experience with telematics systems (Geotab preferred)
• Intermediate proficiency in Microsoft Excel
• Ability to manage multiple priorities with minimal supervision

Preferred

• Oil & gas or industrial fleet experience
• Familiarity with DOT/FMCSA regulations
• Experience working with third-party fleet and compliance vendors

Working Conditions

• Combination of office, warehouse, and outdoor environments
• 24/7 operational support mindset with occasional after-hours response
• Some local travel required

Education and Work Experience Required

• Typically requires 5 years’ experience in the related areas as an individual contributor.
• 1-3 years supervisory experience may be required.
• Extensive knowledge of the function and department processes.
• 3-4 years’ relevant experience, preferably in a fleet operation setting.