Coordinator, Film & TV Music Licensing

The Coordinator, Film & TV Music Licensing supports a hybrid workflow across licensing administration and accounts receivable/payable functions. This role ensures accurate contract drafting, efficient financial tracking, and smooth communication between Licensing, Finance, and external partners. You’ll help maintain operational excellence by monitoring AR automation systems, preparing financial reports, and supporting the licensing team with administrative contract needs.

• Licensing & Contract Administration (1/3 of the role)
• Draft, review, and edit short‑form agreements, amendments, and contract templates using the Sync contract system.
• Prepare clean, accurate documents for distribution; no negotiation required.
• Maintain organized contract files and support the licensing team with administrative tasks.
• Accounts Receivable & Accounts Payable (2/3 of the role)
• Monitor AR Automation (formerly Lockstep) to track overdue accounts, system‑generated reminders, and escalation timelines (due date, 30/60/90 days, infringement).
• Oversee the AR Sync mailbox, reviewing incoming payment‑related communications and relaying information between payees, Licensing, and Finance.
• Pull and prepare Excel‑based financial reports, including aging reports, dead account reports, and other requested data for Finance.
• Support collections efforts by initiating written and verbal outreach to licensees regarding delinquent accounts.
• Investigate and resolve billing discrepancies, credit memo issues, and payment inquiries.
• Maintain accurate documentation of all collection activities, payment arrangements, and account statuses.
• Prepare weekly and monthly delinquency reports for management review.
• Recommend process improvements to reduce bad debt and enhance AR efficiency.
• Serve as a liaison between Licensing, Finance, Legal, and external partners to ensure alignment on payment remittance, contract accuracy, and account status.
• Provide timely updates and clear communication to internal stakeholders.

 
Bring Your VIBE:

• 2 years in accounts receivable, collections, contract administration, or a finance coordinator role.
• Experience in entertainment, music, or media preferred but not required.
• Strong understanding of AR/AP workflows and financial documentation.
• Associate’s or Bachelor’s degree in Business, Finance, or related field preferred.
• Proficiency in Microsoft Office Suite, with strong Excel capabilities.
• Experience with AR Automation systems (Lockstep) highly preferred.
• SAP experience a plus.
• Strong analytical thinking and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage competing priorities and maintain accuracy in a fast‑paced environment.
• Professional, collaborative, and solutions‑oriented mindset.