What are the responsibilities and job description for the Installation Coordinator position at Universal Laundry Machinery?
Job Title: Installation & Purchasing Coordinator
Company: Universal Laundry Machinery
Location: Westland, MI
Employment Type: Full-Time
Position Summary
Universal Laundry Machinery is seeking a highly organized and hands-on Installation & Purchasing Coordinator to support installation scheduling, procurement, inventory management, and operational coordination. This role is critical to ensuring equipment is received, staged, and delivered efficiently while maintaining strong communication across departments.
This position will also provide light sales support to the existing sales team until departmental growth allows for separation of those responsibilities.
Key Responsibilities Installation Coordination
- Schedule and coordinate equipment installations with customers and field teams.
- Prepare and manage installation documentation and job packets.
- Stage equipment and materials for upcoming installations.
- Coordinate pickup of expired or replaced equipment.
- Support setup of payment systems (card systems, etc.) at customer locations.
- Communicate installation timelines and updates to internal and external stakeholders.
Purchasing & Inventory Management
- Order and track equipment, parts, and materials from manufacturers and vendors.
- Receive, unload, and manage inbound shipments.
- Maintain accurate inventory across 2–3 warehouse locations (all within minutes of the main office).
- Manage inbound and outbound equipment movement between warehouses and job sites.
- Process purchase orders and ensure timely vendor delivery.
- Conduct cost comparisons and assist with vendor management.
- Maintain accurate records within ERP and inventory systems.
Warehouse & Equipment Handling
- Operate forklift to load, unload, and stage commercial laundry equipment.
- Maintain organization and safety standards across warehouse locations.
- Assist with periodic inventory counts and reconciliation.
Sales Support (Light Administrative Support)
- Assist sales team with order entry and equipment coordination.
- Support preparation of sales documentation and customer communications.
- Help track order status and provide updates to sales reps and customers.
- Provide operational support to sales team until departmental growth separates these functions.
Qualifications
- 2 years of experience in purchasing, inventory coordination, or operations.
- Forklift certification required (or ability to obtain upon hire).
- Experience managing inventory across multiple warehouse locations preferred.
- Proficiency in ERP systems and Microsoft Office (Excel required).
- Strong communication, organizational, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High attention to detail and accountability.
Education:
- High School Diploma required.
- Associate’s or Bachelor’s degree in Business, Operations, or Supply Chain preferred.
Work Environment
- Combination of office and warehouse settings.
- Frequent forklift operation and equipment handling.
- Ability to lift up to 25 lbs.
- Occasional local travel between warehouse locations.
- May require extended hours to meet installation deadlines.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Experience:
- Schdeuling : 4 years (Required)
License/Certification:
- Forklift (Required)
Work Location: In person
Salary : $65,000 - $70,000