What are the responsibilities and job description for the Accounts Payable Administrator position at Universal Bookkeeper?
Accounts Payable Administrator (Part-Time | 20 Hours/Week)
Flexible, part-time accounting role with a collaborative, relationship-driven team
If you enjoy staying organized, take pride in the details, and are looking for a flexible, part-time role with a team you’ll genuinely enjoy working with—this could be a great fit.
At Universal Bookkeeper, we’ve built a collaborative and upbeat environment where relationships matter—both within our team and with the clients we serve. We believe it’s about more than numbers - it’s about trust, communication, and helping businesses run smoothly.
We’re looking for a Part-Time Accounts Payable Administrator who enjoys working with others, thrives in an organized environment, and wants to play an important role in supporting our growing firm. This is a great opportunity for someone who values flexibility, enjoys meaningful work, and wants to be part of a supportive, team-oriented culture.
What You’ll Be Doing
- Process and code vendor bills in QuickBooks and Bill.com
- Manage AP workflows and ensure timely and accurate payments
- Reconcile Bill.com and QuickBooks accounts
- Maintain vendor records, including W-9 collection and documentation
- Follow up with vendors and clients to keep payments and approvals moving
- Serve as a point of contact for AP across multiple client accounts
- Keep Karbon up to date and support document organization and workflow tracking
- Prioritize tasks to meet deadlines and maintain organized, accurate records
What We’re Looking For
- At least 1 year of experience in accounting, accounts payable, or bookkeeping (QuickBooks or Bill.com experience is a plus)
- Strong attention to detail and organization - you take pride in getting things right
- Comfortable with technology and quick to learn new systems and processes
- Proactive, dependable, and someone who follows through on commitments
- Able to manage multiple priorities and stay organized in a multi-client environment
- Strong communication skills and a collaborative, team-oriented mindset
Just as important…
- Positive and team-oriented—you enjoy working collaboratively and supporting others
- Strong communicator who is comfortable interacting with clients, vendors, and teammates
- Relationship-driven and personable, with a friendly and professional approach
- Interested in being part of a connected team, including occasional team events and client interactions
Schedule
- 20 hours per week (5 days / 4 hours per day)
- Flexible within 7:30 AM – 4:00 PM core hours
- Hybrid option upon successful completion of training period
Compensation & Perks
- $20–$23/hour, based on experience
- Flexible, consistent daytime schedule
- Supportive, team-oriented environment
- Client interaction and variety in your work
- 401(k) eligibility after one year
- Opportunity for growth
Why This Role is a Great Opportunity
This role is more than just accounts payable—you’ll be part of a team that truly supports one another and values the work you do.
What makes this opportunity stand out:
- Flexible part-time schedule that supports work-life balance
- Supportive and collaborative team culture
- Opportunity to make a real impact in a growing firm
- Meaningful work supporting small businesses and clients
- Positive, relationship-driven environment
- A role where your organization and attention to detail truly matter
You’ll play an important role in keeping our processes running smoothly while building strong working relationships with both team members and clients.
Pay: $20.00 - $23.00 per hour
Expected hours: 20.0 per week
Benefits:
- Flexible schedule
Education:
- Associate (Required)
Work Location: Hybrid remote in New Hartford, NY 13413
Salary : $20 - $23