What are the responsibilities and job description for the Facility Site Coordinator position at Universal Avionics?
Summary
The Facility Site Coordinator is responsible for supporting the day-to-day operations of the Duluth facility, ensuring that building systems, equipment, and site logistics function smoothly while also coordinating all aspects of physical security and safety. This role works independently on-site, reporting remotely to the Facilities Manager in Tucson while also supporting and responding to the needs of local senior leadership.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Essential Duties and Responsibilities - Security
- Monitor and maintain physical security systems including access control, surveillance cameras, alarm systems, and secure entry points.
- Enforce site access protocols, including visitor management, badge issuance, and escort procedures.
- Conduct regular security inspections and report any incidents, breaches, or suspicious activity to the Facilities Manager and local leadership.
- Support emergency preparedness efforts including evacuation procedures, drills, and coordination with local emergency services.
- Ensure compliance with safety regulations and building codes.
- Conduct regular safety checks and ensure emergency equipment (e.g., fire extinguishers, AEDs, alarms) is operational and properly maintained.
Essential Duties and Responsibilities – Facility Management
- Perform routine inspections, preventive maintenance, and minor repairs on facility equipment, furnishings, and infrastructure.
- Coordinate and supervise external vendors or contractors for specialized maintenance, repair, or improvement projects.
- Serve as the on-site contact for vendors and contractors; provide access and escort as needed during scheduled service visits.
- Confirm completion and quality of vendor work to the Facilities Manager; report any discrepancies or follow-up needs.
- Serve as the on-site point of contact for facility-related needs from local leadership and staff.
- Monitor inventory of facility supplies and equipment; reorder as needed.
- Provide purchasing support for facility operations, including obtaining quotes, preparing purchase requests, and tracking orders for supplies and services.
- Assist with event setup and breakdown, including furniture and equipment movement as well as ordering and organizing food service for guests and visitors.
- Receive incoming shipments, verify contents, document deliveries, and distribute items to appropriate departments.
- Prepare, package, and ship outgoing items to clients and vendors.
- Maintain records of maintenance activities, service requests, and site conditions.
Competency
To perform the job successfully, an individual should demonstrate the following competencies.
- Problem Solving – Identifies and resolves issues efficiently; uses sound judgment.
- Technical Aptitude – Demonstrates understanding of building systems and tools.
- Customer Service – Responds promptly and professionally to internal requests.
- Communication – Clearly conveys information both verbally and in writing.
- Teamwork – Collaborates effectively with remote and local teams.
- Adaptability – Handles changing priorities and unexpected challenges.
- Professionalism – Maintains a respectful and reliable presence on-site.
- Safety & Security Awareness – Promotes and enforces safety and physical security protocols.
Minimum Qualifications
- Education – High school diploma or GED required; additional training in facilities, safety, or building systems preferred.
- Experience – Minimum 2 years in facilities support, security, maintenance, or operations.
- Technical Skills – Ability to read schematics and floorplans; proficient with hand and power tools.
- Computer Skills – Proficient in Microsoft Word, Excel, and Outlook.
- Transportation – Must have reliable transportation, clean driving record, and proof of insurance.
What We Offer:
- Benefits eligibility starts on your first day as a full-time employee at Universal Avionics.
- Medical insurance (multiple plan options, including low-deductible PPO)
- Preventive care covered at 100%
- Affordable copays for doctor visits, urgent care, and prescriptions
- Teladoc virtual care access
- Vision coverage through VSP (includes exams, frames, and lenses)
- Dental insurance (covers preventive, basic, and major services)
- 401(k) with immediate safe harbor match (100% match on up to 4% of pay after 60 days)
- Vacation, sick time, and 14 paid holidays (including a week in December)
- Tuition reimbursement
- Gym reimbursement
- One Pass Select (discounted access to gyms, fitness apps, and more)
- Employee Assistance Program (EAP) and emotional wellness support:
- Up to 3 free counseling visits per issue/year through Reliance Matrix
- Up to 6 free counseling sessions per issue/year through Health Advocate
- Includes mental health, financial, legal, work-life, medical navigation, and life coaching support
- And more!
Why You’ll Love Working Here:
- Universal Avionics offers the best of both worlds: the close-knit, agile culture of a mid-sized company, with the resources and global impact of our parent company, Elbit Systems.
- Our team is driven by purpose, innovation, and a shared passion for aviation safety.
- Here's what makes our work environment thrive:
- A collaborative, supportive team of skilled professionals and mentors
- Groundbreaking projects that shape the future of avionics technology
- A company culture that promotes innovation, career growth, and continuous learning
- Meaningful work that impacts air travel safety around the world
To learn more about Universal Avionics, visit: www.UniversalAvionics.com
Universal Avionics’ products and technology are subject to U.S. export laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). As part of our compliance process, we inquire about work authorization and citizenship status to ensure alignment with these regulations.