Transaction Coordinator Assistant

We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service.

In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!

$46,500 - Competitive compensation based on experience level

• Keep track of all transaction documents in the client database and complete the necessary paperwork
• Achieve company objectives and regularly compile a progress report to present to the team
• Comply with tax withholding processes and legal requirements
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Monitor deadlines and provide notices to appropriate parties when necessary

• Oversee all aspects of real estate transactions from executed contract to closing
• Review and manage contracts, disclosures, and all required documentation for accuracy and compliance
• Track key deadlines and ensure timely completion of all transaction milestones
• Maintain regular communication with clients, agents, lenders, escrow/title, and other parties involved in the transaction
• Update transaction files, databases, and CRM systems to ensure accurate records
• Provide administrative and operational support to our sales & management team
• Provide top-notch support that helps clients feel cared for every step of the way
• Assist in marketing duties, to include but not limited to, creating flyers, real estate ads, posting marketing on our company social media platforms & websites
• Assist in planning company events

• Flexible working schedule to accommodate clients on nights and weekends
• Either already has or is working towards real estate license
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Candidates are required to have a high school diploma or GED
• Communicates well, both verbally and written

• Previous real estate transaction coordination or administrative/management experience. (preferred but not required if you’re a fast learner!)
• Must have a valid Alaska Real Estate License or be willing to obtain one.
• Knowledge of real estate processes, contracts, and compliance requirements
• Excellent organizational and time-management skills with the ability to prioritize multiple deadlines
• Strong communication skills—professional, friendly, and proactive
• High attention to detail, accuracy, and problem-solving abilities
• Ability to juggle multiple tasks and stay calm under pressure
• Tech-savvy (familiarity with CRM systems, e-sign platforms, Adobe suite, Canva, MLS, etc.)

Our entire team is vested in all our customers’ buying or selling experiences. Our team members each play a specific role in making every transaction successful. We work together to ensure customers receive superb service and optimal results. Customers are the focus of our team. It is this team structure that has led to amazing results over the years.

We are the industry leaders in Alaska. We plan to continue our growth through excellent customer service, creating an amazing consumer experience, and empowering our associates with cutting-edge systems, support, and technology.