Admin Assistant

Industry:          Mechanical Insulation & Firestopping

Salary Range:  $40,000 - $50,000 per year

About the Company:

• Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. 
• The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises.
• Management seeks to foster a collaborative work environment built upon the collective efforts of its team members.
• Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group.

Position Summary:

The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. 

Essential Duties & Responsibilities:

• Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). 
• Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc.      

Qualification/Requirements:

• Five to ten years of administrative or other work experience.
• Familiarity with the mechanical insulation or construction industry, in general, a plus.
• Strong communication skills (verbal and written).
• Ability to organize and prioritize in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Proficiency in MS Word, Excel, and Outlook.
• Knowledge of QuickBooks and Timberline preferred.
• Work location: In person. 

Education/Training:

• High school diploma or equivalent preferred.
• Microsoft Office skills (Word and Excel). 

Benefits:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

We are an Equal Employment Opportunity Employer.  All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.