Community Engagement & Administrative Coordinator

Make a Difference. Connect People. Strengthen our Community.

Job Overview: We are seeking a dynamic and proactive Community Engagement & Administrative Coordinator to serve as a vital link between our organization and the community. This position is a key administrative and community-facing role within the organization, providing support across daily operations, executive coordination, community engagement, the 211 system, grant process, annual campaign activities, fundraising initiatives, events, and special projects.

UOWV is a collaborative, mission-driven organization where staff and board members work together to accomplish organizational priorities across Daviess, Ohio, Union, Hancock, McLean and Webster counties. . The candidate is expected to contribute as a team player and organizational partner proving assistance to other staff members as needed and as time allows. The ideal candidate is organized, dependable, personable, detail-oriented, and comfortable balancing multiple priorities while interacting with community members, businesses, volunteers, donors, community partners, and organizational leadership.

Responsibilities:

Provide day-to day administrative support to the organization and staff.

Maintain organized digital and physical files, records, forms, and documentation.

Assist with data entry, tracking, reports, spreadsheets, and routine correspondence.

Manage incoming calls, emails, and general inquires as needed.

Assist with scheduling meetings, preparing materials, and coordinating followup.

Order and maintain office supplies, administrative resources, and property maintenance.

Assist with maintaining accurate contact lists, databases, and organizational records.

Develop a strong working knowledge of the 211 system and serve as a contact for community members, stakeholders, businesses, nonprofit organizations, and service providers .

Support donor recongition and stewardship activities.

Assist with campaign reports, tracking campaign reports and campaign activities.

Provide administrative and logistical support for the annual workplace campaign and other fundraising initiatives.

Support efforts to increase awareness of United Way programs, services, and community impact.

Assist with preparation, coordination, communication, materials, logistics, and follow-uo for organization-wide initiatives and events.

Ability to travel for related activities including trainings, meetings, presentations, events, and outreach activities.

Required Qualifications

• Associate's or Bachelor's degree from an accredited college or university.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to communicate professionally and effectively with the public, organizational leadership, Board members, businesses, donors, volunteers, and community partners.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, databases, and basic office technology including AI tools.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to prioritize and manage multiple responsibilities and deadlines.
• Ability to communicate calmly, respectfully, and effectively with individuals who may be experiencing difficult or stressful circumstances.

Join us in making a meaningful difference! This paid position offers an energetic environment where your creativity in community engagement combined with your organizational expertise will directly impact lives while advancing your career in a supportive setting dedicated to growth and collaboration.

Pay: From $42,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $42,000