What are the responsibilities and job description for the Administrative Assistant position at United Way of Boone County Illinois?
Administrative Assistant (Part-Time) Job Description
RESPONSIBILITIES:
- Professionally answer phone, respond to questions, or direct calls as appropriate.
- LIHEAP/PIPP Intake – Schedule appointments, process digital applications
- Perform all data entry into QuickBooks (QB).
- Record incoming checks in log.
- Perform monthly bank reconciliations of all accounts
- Prepare ACH payment authorizations (quarterly)
- Generate monthly QuickBooks reports – Cash Flow, Balance Sheet, Transaction Detail by Account
- Prepare bank deposits
- Order office supplies and monitor inventory.
- Assist with shared tasks (annual financial review, EFSP documentation review)
QUALIFICATIONS:
- High school diploma or GED equivalent required.
- Experience in business administration, accounting, or related field preferred.
- Bilingual, preferred
KNOWLEDGE AND SKILLS:
- Basic computer skills
- Knowledge of QuickBooks Online
- Familiar with basic accounting principles preferred.
- Must be familiar with Microsoft Word and Excel
- Demonstrate excellent people skills with the ability to communicate effectively with the public.
Pay: $15.00 - $16.00 per hour
Expected hours: 20.0 per week
Work Location: In person
Salary : $15 - $16