What are the responsibilities and job description for the Accounts Receivable Administrator (emerg hire)- Closes April 30,2026 at 5:00 PM position at United Tribes Technical College?
Position Title: Accounts Receivable Administrator (emerg hire)- Closes April 30,2026 at 5:00 PM
Department: Finance
Reports Directly to: Controller
Status: Non-exempt; Full-time
Salary: $20.00
Summary Of Duties
Working Conditions
Closing Date: April 30, 2026 10:00 pm
Additional Information
United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.
A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.
Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.
Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.
Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.
Department: Finance
Reports Directly to: Controller
Status: Non-exempt; Full-time
Salary: $20.00
Summary Of Duties
- Accepts Travel Authorizations (TA) from various departments and requires hotel, flight, car rental arrangements per TA.
- Responsible for receipting, reconciling, balancing, and correcting discrepancies for all Accounts Receivable accounts concerning:
- Cash, checks, and credit card payments
- the GSA travel credit card with TA’s
- Student accounts (Housing, Cafeteria, Bookstore, Tribal and State Agencies)
- Holding accounts (Cash on Hand, Pending Deposit and Student Program Fees)
- Maintain check log and notify appropriate departments of payments received by UTTC and filing system.
- Develops expert knowledge of U. S. Department of Education Student Financial Assistance programs and UTTC policy to ensure compliance in student billing and collection processes.
- Follows UTTC policies and procedures to maintain accurate fiscal records and files with a clear audit trail that shows Title IV Financial Aid, award funds that were received, managed, disbursed, and returned in accordance with federal requirements.
- Reconciles and corrects discrepancies for award fund accounts, Title IV Financial Aid Awards on a monthly and annual basis and for annual audit preparation.
- Generate and apply student charges to student portfolio, fund awards, books, tuition, fees, Mailbox Deposits, and other miscellaneous fees.
- Manage configuration in Jenzabar AR module, which include:
- Charges by year and term
- Student Account Statements
- All other miscellaneous charges pertaining to student accounts.
- Collaborate, manage, set up, and implement module permissions of charges in accordance with UTTC policy regarding holding accounts.
- Coordinate and create student accounts receivable portfolio for the Vice President of Academic Affairs, Financial Aid Director, and Contracts & Grants Director.
- Prepare, monitor, analyze monthly, annual AR Aging Report and provide information to the Contracts & Grants Director.
- Monitor and issue bills (invoices) and statements to current students and third-party payers to make sure the student and third party pays all student expenses in accordance with College policies and guidelines.
- Prepare self-pay notifications and collection letters on delinquent accounts, and send to students, third-party payers, with options to pay off debt or potential legal action.
- Assists employees, vendors, clients, students, staff, or customers by answering questions related to financial accounts, procedures, and services.
- Performs other duties as assigned, may include a minimum of 8 hours for Special Events.
Working Conditions
- General office conditions
- Normal working hours are from 8:00 am – 5:00 pm, Monday through Friday.
- Evening, weekend, and holidays hours are sometimes necessary.
- Some business travel may be required.
- Must be able to go up and down stairs.
- Must be able to lift 25 lbs.
- Must be able to sit for long periods.
- Education: Associate degree, preferably in a business-related field, is required.
- Experience: At least three years of experience in higher education business and collections or related field.
- Must be experienced in MS Office software, demonstrated ability to learn Jenzabar software with appropriate training during probationary period.
- Ability to interact in a professional manner with customers and coworkers, including conflict resolution and dealing with difficult situations.
- Must possess above average oral and written communications skills.
- Experience with local, state, Tribal and federal government agencies would be ideal.
- Must be reliable and punctual.
- UTTC Application
- Cover Letter
- Resume
- Unofficial Copies of College Transcripts
- Valid Driver’s License (must submit a copy)
Closing Date: April 30, 2026 10:00 pm
Additional Information
United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.
A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.
Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.
Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.
Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.
Salary : $20