What are the responsibilities and job description for the Backup Administrative Coordinator position at United Supermarkets?
Position Summary
The Back Up Administrative Coordinator (BUAC) supports store administrative and operational functions by assisting with hiring, onboarding, scheduling, payroll, and general office duties. This role serves as a backup to the Administrative Coordinator, ensuring continuity of administrative processes while maintaining compliance, organization, and efficiency.
Key Responsibilities Administrative Support
- Assist with daily administrative functions, including filing, data entry, and record keeping
- Maintain accurate and organized personnel and store records
- Support communication between departments and store leadership
- Ensure confidentiality of all employee and company information
Hiring & Onboarding
- Assist with recruitment processes including scheduling interviews and candidate follow-ups
- Support new hire onboarding, orientation, and paperwork completion
- Ensure all hiring documentation is accurate and compliant with company standards
Scheduling & Payroll
- Help maintain associate schedules and assist with updates or adjustments
- Support payroll processes, including timekeeping accuracy and issue resolution
- Monitor attendance and communicate discrepancies to leadership
Compliance & Processes
- Ensure compliance with company policies, labor laws, and audit standards
- Assist in maintaining required postings, certifications, and documentation
- Support store audits and administrative reviews
Operational Support
- Provide backup coverage for Administrative Coordinator as needed
- Assist with store communications, meetings, and reporting
- Support special projects, store initiatives, and events
Qualifications
- High school diploma or equivalent required
- Previous administrative, retail, or clerical experience preferred
- Strong organizational and time management skills
- High attention to detail and accuracy
- Proficient in basic computer systems and office software
- Ability to handle confidential information with professionalism
Physical Requirements
- Ability to sit or stand for extended periods
- Frequent use of computer and office equipment
- Occasional lifting of up to 25 lbs
Work Environment
- Retail store environment with office-based administrative duties
- May require flexible scheduling based on store needs