What are the responsibilities and job description for the Administrative Assistant Operations position at United States Steel Corporation?
U. S. Steel is seeking an experienced Administrative Assistant at our Great Lakes facility.
Key Responsibilities:
Strategic Support & Data Analysis:
Key Responsibilities:
Strategic Support & Data Analysis:
- Collaborate with key managers to develop and implement departmental strategies, using data insights to guide decision-making.
- Analyze departmental performance metrics and trends, preparing actionable reports that highlight opportunities for improvement.
- Assist in tracking key performance indicators (KPIs) and provide data-driven insights to inform business strategies and operational adjustments.
- Support in the preparation of presentations and strategic documents, using data to communicate key objectives and results effectively.
- Prepare and manage daily, weekly, and monthly operational reports, ensuring that data is accurate and highlights key trends.
- Draft, proof, and manage departmental communications, maintaining high standards of accuracy, professionalism, and clarity.
- Plan, organize, and coordinate departmental meetings, ensuring all logistics and materials are in place.
- Take minutes during meetings, capturing key decisions, action items, and performance-related data for follow-up and future reference.
- Oversee coordination of resources and equipment for new hires, ensuring that all materials and systems are set up efficiently.
- Assist with scheduling training sessions and development programs for department staff, aligning resources to enhance team performance.
- Manage day-to-day office operations, including mail distribution, office supply management, and maintaining organizational systems.
- Support key managers by organizing workflows, monitoring progress on projects, and ensuring the efficient execution of departmental tasks.
- Ensure the accuracy and security of sensitive data related to departmental staffing, operations, employee performance, and financial records.
- Maintain confidentiality while managing operational and financial data, ensuring compliance with company policies and external regulations.
- Education: High School Diploma or Equivalent.
- Experience: Minimum of 5 years of office experience, with strong data management and analysis skills. Proven ability to handle sensitive information and support strategic initiatives.
- Advanced proficiency in Microsoft Office, particularly Excel (for data analysis) and PowerPoint (for presentations).
- Experience with data visualization tools or reporting software is a plus.
- Ability to perform data analysis and generate insights that guide decision-making.
- Strong data analysis skills with the ability to identify trends, generate actionable insights, and support strategic planning.
- Ability to prepare clear, concise reports based on complex data sets, tailored to various stakeholders.
- Exceptional attention to detail and the ability to manage multiple tasks efficiently, prioritizing tasks based on department needs.
- Excellent written and verbal communication skills, with the ability to interact effectively with key managers and present data-driven findings clearly.
- Proven ability to manage confidential information with discretion and professionalism.
