Financial Systems Procurement Application Specialist

This is administrative and managerial work providing Federal financial management system functional and technical subject-matter expertise for the management of the Senate’s financial systems applications, specifically Oracle PeopleSoft Financial and Supply Chain Management (FSCM) General Ledger (GL), Commitment Control (KK), Accounts Payable (AP), Accounts Receivable (AR), and Purchasing processes (procurement). Work includes responding to questions from Senate financial systems users, implementing and testing system configuration and functionality, resolving technical or policy issues, training users, scheduling, and managing activities related to financial systems maintenance, upgrades, patches, and enhancements. Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office and Financial Systems Program Office procedures, practices, and guidelines, but requires independent judgment in setting priorities and handling assignments.

ESSENTIAL FUNCTIONS

Provide subject-matter expertise with the PeopleSoft eProcurement system and Procure to Pay business process. Work includes but is not limited to maintaining the configuration, providing support for end users, supporting procurement vouchers, reconciling general ledger accounts; and generating queries and reports to support business processes.

Translate user requirements to PeopleSoft configuration changes, queries, reports, or extensions; and assist in the tracking and resolution of system defects.

Lead testing and validation of PeopleSoft FSCM applications when patches, upgrades, and enhancements are implemented.

Provide oversight and guidance for recurring activities associated with maintaining PeopleSoft FSCM applications, including creating and maintaining PeopleSoft chart fields and ensuring that activity recorded within various FSCM modules ties to GL balances.

Support change management for the financial system including development and delivery of training to PeopleSoft FSCM users; author and disseminate user communication; and oversee the creation of instructional manuals, help content, and training materials.

Review policy and proposed business changes for impacts to financial systems and financial systems stakeholder groups. 

Ensure financial systems functionality supports Senate financial policies; and recommend system changes and business process improvements.

Maintain current knowledge of the Disbursing Office’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; and participate in periodic exercises and drills.

As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.

MINIMUM QUALIFICATIONS

Work requires a bachelor’s degree, with six to eight years of professional experience; a minimum of three years of progressive experience in the operation of a federal financial management system environment, including support for recurring accounting and financial reporting processes; and the following knowledge, skills, and abilities:

Recent experience with complex, large-scale, integrated financial systems with strong emphasis on multiple accounting and finance modules, including funds control, GL, AP, AR, and/or Purchasing is preferred.

At least one year of experience with a financial management system in a role that supported configuration, software requirements for systems enhancements, or testing.

Experience in a role that is part of a support team managing a financial application, preferably within a federal agency, higher education institution, or state and local government environment is preferred.

Ability to work independently and in a team environment with good communication and collaboration skills.

Demonstrated excellent analytical and critical-thinking skills to assess situations, troubleshoot, and make recommendations for solutions from both strategic and tactical perspectives.

Basic knowledge of the Legislative Branch is preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.

Knowledge of commercial software application management, sustainment leading practices, and procedures.

Experience in managing projects and knowledge of project management methodologies and tools.

Skill in testing commercial software applications and documenting and communicating results.

Ability to assist or conduct formal training, either one-on-one, or in a group setting.

Ability to communicate effectively, both orally and in writing, and provide support to senior staff, information systems professionals, and non-technical users.

Ability to work and pay attention to detail under pressure and tight deadlines.

Excellent organizational and time management skills for handling multiple responsibilities at once.

Ability to maintain confidentiality of data.

Ability to work collaboratively, foster positive working relationships, and interact with users using tact and diplomacy.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM) preferred.

Applicants must apply through the external career site by clicking on the following link: https://saa.csodfed.com/ux/ats/careersite/1/home?c=saa