EAP Special Projects & Communications Specialist #5549

Target Hiring Range: $73,000-$83,000

Department: Employee Assistance Program Posting Date Range: 1/5/2026-1/19/2026 Pay Grade Range: $72032-$126056

Work Hours: 8:30am-5:30pm

FLSA Status: Non-Exempt

Remote Work Status: Hybrid

Hybrid Schedule: 4 days/week onsite

All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

Job Description

JOB OVERVIEW

The Target Hiring Range for this position is: $73,000-$83,000

Join our dedicated internal Employee Assistance and Wellbeing team at the Senate Sergeant at Arms and play a pivotal role in documenting and creating captivating visual content for presentations, PDF/infographics, and web content. The EAP Special Projects and Communications Specialist will be responsible for managing multiple projects and collaborating with various stakeholders throughout the Senate community. Partner with the team to create strategic marketing plans, informative internal publications and cohesive and dynamic web content to maximize employee and organizational wellbeing throughout a diverse organization. This position will be tasked with utilizing technical skills, creativity, attention to detail and upholding high ethical standards to help our program continue to adapt and grow.

Key Accountabilities/Essential Job Duties

Develops and maintains communications and promotional materials that elevate the visibility and impact of Employee Assistance and Wellness programs, including written content, resource tools, and digital assets. Manages timely updates and content administration for the EAP website, ensuring accuracy, clarity, and alignment with program objectives and organizational standards. Coordinates and monitors workflow processes for communication requests, overseeing review, approval, and dissemination to ensure efficient and consistent messaging across platforms. Supports program development efforts by preparing engaging training presentations, contributing to project planning activities, and assisting with the rollout of new initiatives and services. Collaborates effectively with multidisciplinary teams to deliver administrative and content-development support. Other duties, as assigned.

JOB SPECIFICATIONS

Required Education

Bachelor’s Degree.

Required Work Experience

• At least 2 years of experience in health/wellness communications and/or project coordination.
  
  

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
• Knowledge of communication and content-development principles, including writing, editing, messaging, and branding best practices.
• Understanding project coordination and workflow management processes, including tracking systems, review cycles, and quality-control procedures.
• Familiarity with digital content management, including website maintenance practices and basic principles of user experience.
• General understanding of employee assistance programs (EAP) or human-services environments.
• Strong professional writing and editing skills, with the ability to produce clear, accurate, and engaging content for diverse audiences.
• Proficient in communication and design tools, such as Microsoft Office Suite (Word, PowerPoint, Excel), Adobe or similar platforms, and web content management systems.
• Effective interpersonal and collaboration skills, enabling productive partnerships with multidisciplinary teams.
• Creative problem-solving and critical-thinking skills, with the ability to refine processes and improve communication products.
• Proficient in using technology to streamline work processes and enhance productivity and demonstrates aptitude for learning and applying new technology and digital tools.
  
  

Desired Qualifications

• Familiarity with workplace wellness programs, EAPs, and/or community health and wellness marketing.
• High attention to detail.
• Ability to successfully manage multiple projects, tight deadlines and stakeholder relationships.
• Experience working in confidential settings.
  
  

Working Conditions

• In keeping with the policy of conflicts of interest, relatives of Senate employees are not eligible to work in the Senate EAP Office.
• Work requires extended periods of computer-based work, including writing, designing materials, virtual collaboration, and website content management.
• Work requires regular interaction with multidisciplinary teams.
  
  

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C.
• 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C.
• 1157 or granted asylum under 8 U.S.C.
• 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).
  
  

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW .

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email SAARecruitment@saa.senate.gov .
• To view additional information regarding the VEOA, please click here .
  
  

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.