Coordinator, Pan American Games

Description

Are you mission-driven and passionate about helping others succeed?

Do you strive to lead, follow, and act with integrity?

Are you the one who honors your commitments?

Is building trusting relationships an integral part of why you do what you do?

Do you push limits and challenge the status quo?

If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success!

Here's a Summary Of Responsibilities

The Pan American GamesCoordinator,supports planning, coordination, and execution of Team USA operations for the Pan American and Junior Pan American Games. Working closely with theAssociateDirector-Pan American Games, Sport Performance leads, Logistics, NGBs, and Organizing Committees, theCoordinatorprovides subject-matter support across delegation management, village operations, travel, communications, and data collection to help create an optimal competition environment for athletes.

Here’s How You’ll Have An Impact

• Support development and execution of strategic and tactical operational plans for Pan American and Junior Pan American Games in collaboration with Sport Performance and Logistics.
• Serve as a primary operational point of contact for specific functional areas (e.g., delegation accreditation, village operations, travel) with NGBs, Organizing Committees, Panam Sports, and internal USOPC teams.
• Assist withday-to-day delegation processes: collect/validate entries, coordinate accreditation documentation, support pre-registration deadlines, and maintain timelines aligned with OC requirements.
• Assist the Associate Director in the execution of the Sport Entries and Late AthleteReplacement (LAR) process for the Summer Pan American Games.
• Coordinate Rate Card process and ordering for relevant Games. Distribute relevantinformation, including follow-up, to NGBs and internal departments.Collaboratewith FAsto collect orders and submit delegation orders. Monitor submission,fulfillment, and payment.
• Assist with village operations planning and delivery: housing, athlete services, nutrition liaison, IT/communications coordination, and on-site support during Games.
• Coordinate Games travel andsite visitlogistics: gather requirements, support booking protocols, assist airport operations planning, and manage vehicle/driver logistics in partnership with Logistics.
• Work with Games Operations Systems and Information team to administer surveys, data collection, and reporting: design/support distribution of pre-Games and post-Games surveys, compile results, and produce operational reports and briefings.
• Support Games communications and publications: draft/edit delegate-facing materials, update Games extranet content, and maintain document/version control.
• Assist with development, testing, and rollout of Team USA delegation application and other digital tools; liaise with developers and vendors.
• Provide on-site operational support during Games and associated site visits, including coordination of shipments, rate cards, and satellite accommodation logistics.
• Maintain accurate records and support budget tracking, expense reconciliation, and vendor documentation in partnership with Finance.
• Perform additional duties as assigned to support Games delivery.
  
  

Here are the skills and experience you'll need to be effective:

• Bachelor’s degree or equivalent experience
• Must possess or have the ability to obtain a valid passport
• Must possess a valid driver’s license
• 2-4 years of experience with Olympic or Paralympic sport programs including coaching, event operations management, logistics and team management, and/or experience with an organizing committee
• Demonstrated experience coordinating multi-stakeholder processes and managing deadlines in a fast-paced environment.
• Experience supporting travel logistics, accreditation processes, or athlete services preferred.
• Exemplary organizational skills and attention to detail
• Excellent written and oral communication skills
• Excellent customer service skills
• Detail oriented and good logistical skills with special attention to quality control
• Creative thinker and innovator
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, Publisher, Outlook
• Basic proficiency in a second language other than English highly preferred
  
  

Here Are The Tools, Equipment, & Conditions

• Standard office equipment
• Relevant sport equipment
• Office environment in multi-story building on a multi-building site
• Significant national and international travel, often for extended periods of time
• Non-traditional work hours including nights, weekends, and holidays
• Non-traditional office and living environment at Games or meeting sites
• Provision of assistance and accommodation to athletes with a range of physical and visual disabilities
• Ability to endure physically demanding and strenuous activity during Games (lifting up to 40 pounds, walking up to 15 miles/day, minimal sleep, etc.)
• Regular attendance at work is an essential job function
  
  

Here's Where You'll Work

Colorado Springs Downtown Headquarters / Hybrid

Here's Some More Information You Need To Know

• Hiring pay range $22.65 - $23.70 per hour.
• This Full-Time, Non-Exempt position is intended to work 40 hours per week.
• Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.
• Benefits: This position will be eligible for USOPC benefits. You can view a summaryhere.
  
  

This job posting will close 12:00pm MT on 6/4/2026