What are the responsibilities and job description for the Relief Courtroom Deputy Clerk/Case Administrator position at United States Courts?
Relief Courtroom Deputy Clerk/
Case Administrator
Terms of Employment: Full-time, Excepted Service
Classification Level: CL 26/27*
Salary Range: $54,878 - $98,002
Position Location: Office of the Clerk
United States District Court
46 East Ohio Street
Indianapolis, IN 46204
Closing Date: March 2, 2026, or until filled.
The United States District Court for the Southern District of Indiana is accepting applications for a
full-time Relief Courtroom Deputy Clerk/Case Administrator. The Relief Courtroom Deputy
assists District and Magistrate Judges as a substitute courtroom deputy when a Judge's regularly
assigned courtroom deputy is unavailable. This position reports to the Indianapolis Operations
Manager.
REPRESENTATIVE DUTIES:
• Manage judge's caseload in the absence of the regularly assigned courtroom deputy.
• Keep judge and immediate staff informed of case progression. Act as liaison between the
Clerk's Office, the bar, the public, and the judge.
• Set court hearings and send notices through ECF. Record court proceedings.
• Manage and organize exhibits used in court proceedings, including setting up and
troubleshooting electronic evidence presentation systems.
• Manage all court sessions when regularly assigned courtroom deputy is absent. Take notes
contemporaneously of proceedings and draft minute entries and orders to file
electronically. Assist in providing accurate statistical reports on court hearing times.
• Review cases and ECF reports for necessary actions.
• Docket orders, pleadings, judgments, and minutes as directed by local court policies.
• Review the quality of electronically filed documents, ensuring that all orders, hearing
notices, and other entries are appropriately and accurately docketed, and make summary
entries on the docket of all documents and proceedings.
• Adapt to new and emerging courtroom technologies.
* The classification level and corresponding salary range is subject to change depending on the selected
candidate's eligibility for classification as a CL 27.
• Make summary entries of all documents and proceedings on the docket.
• Receive and review incoming documents, both electronic and on paper, to determine
accuracy, conformity with appropriate local and/or federal rules, practices and/or court
requirements. Perform edits and/or corrections, and/or contact filers to request
corrections, as directed.
• Interact professionally and cordially with judges, attorneys, litigants and the public.
• Provide accurate information regarding case status and court procedures to a wide variety
of people inside and outside of the court.
• Operate a variety of copying, scanning, and records equipment.
• Sort, classify, and file case records. Maintain integrity of the filing system by such means
as monitoring proper access to records and maintaining timely and accurate filing of
documents.
• Perform data quality control and ensure accuracy of statistical data.
• Other duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS/REQUIREMENTS:
To qualify for this position the applicant must be a high school graduate or equivalent. A
minimum of three years of progressively responsible legal experience is required. This is a fastpaced and challenging position that requires the incumbent to always maintain a professional
demeanor and to possess strong organizational, analytical, oral, and written communication skills.
The successful candidate must be knowledgeable in the use of legal terminology; able to apply a
body of rules, regulations, directives, or laws (including case law); able to identify legal issues in
court filings requiring the judge's attention; adept at managing litigation so that cases progress
efficiently; and proficient in the use of electronic case filing. The incumbent must exercise sound
judgment, maintain confidences, work harmoniously with others, foster high ethical standards,
and possess the ability to work independently and to collaborate effectively with other court staff.
Applicants must be detail-oriented, possess excellent problem-solving skills, and have the ability
to work with multiple software applications in a fast-paced environment. Dependability, with a
commitment to attendance and punctuality, is required. Applicants should have excellent
administrative and organizational skills with the ability to effectively communicate both verbally
and in writing. A professional appearance and demeanor is required, and applicants must be
generally cordial, responsive, and helpful to others including litigants without counsel and family
of litigants. The successful candidate should be public service oriented with the ability to create
and maintain solid working relationships with other federal agencies. If selected, it is expected
that applicants will be willing to adjust work hours to meet court schedules.
PREFERRED QUALIFICATIONS:
• Experience in the courtroom.
• Knowledge of NextGen ECF.
• Knowledge of federal and local rules, legal terminology, and legal documents.
• Knowledge of courtroom proceedings and applicable requirements.
• Understanding of implications of judge's orders and decisions.
• Ability to adapt and learn new technologies.
APPLICATION INSTRUCTIONS:
Submit an application packet that includes:
• A letter of interest describing your knowledge, skills, and abilities as they relate to the
duties of this position;
• Résumé;
• AO 78 Application for Judicial Branch Federal Employment (linked here); and
• The names, addresses, and telephone numbers of three professional references.
Application packets should be sent via email as one single text-searchable PDF document to:
HRsubmit@insd.uscourts.gov no later than 4:00 pm eastern time, March 2, 2026. The subject
line must note the applicant's name, contain the words "Courtroom Deputy", and reference
Relief.
Salary : $54,878 - $98,002