What are the responsibilities and job description for the Document Scanner / Data Entry / Mail Clerk position at United Refrigeration, Inc.?
National HVACR wholesale distributor is looking for a full time Document Scanner/Data Entry/Mail Clerk for the Accounts Payable Dept. to help support our Main Headquarters in Philadelphia (11401 Roosevelt Blvd., Philadelphia, PA 19154).
We offer competitive salary, full benefits, Matching 401(k), life insurance, paid time off and paid holidays.
Accountabilities:
· Keep files and documents organized and accessible.
· Organize paper work, scanning, data entry, cross-referencing and retrieval of documents.
· Ensure the documents are stored and labeled correctly for later use.
· Assist team members and management to find documents
Daily Responsibilities:
· Opening, sorting and distributing Accounts Payable incoming mail
· Preparing invoices for scanning
· Scanning of invoices
· Indexing and validating required fields for digital invoice storage
· Assist in retrieval of paper invoice copies
· Maintain the established filing system
Position Requirements:
- 1-2 years of experience in a large fast paced Accounts Payable or accounting related department recommended
- Excellent organizational skills
- Being able to work and communicate well with others
- Understanding daily requirements received from team members as well as management
- Knowledge of digital file systems and management
- Knowledge of Microsoft applications and office equipment
- Must be professional, dependable, trustworthy, and respectful
- Must possess excellent written and verbal communication skills
- Excellent Time Management skills
- Maintain confidentiality
- Fully on-site position
Job Type: Full-time
Pay: From $1.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
United Refrigeration has taken stringent measures possible to ensure the health and safety of our employees and customers in our branches, DC's and offices. URI employs social distancing and mask wearing.
Experience:
- Data Entry: 1 year (Preferred)
- Scanning: 1 year (Preferred)
Work Location: In person
Salary : $1 - $0