What are the responsibilities and job description for the Office Administrative Assistant position at United Property Management?
OVERVIEW
United Property Management is one of South Florida’s largest privately held management firms, managing over 9,000 apartments units. Our team members are an essential part in the success of our company, therefore joining our team is more than a job, and it is about making a difference in people's lives, celebrating accomplishments, and building a great career! We are a fast-growing Management company that provides opportunity for growth within the success and development of our company.
RESPONSIBILITIES
The Corporate Office Administrative Assistant provides administrative support to ensure the smooth and efficient operation of the office. This position assists the Chief Financial Officer (CFO) with administrative and financial documentation, coordinates communication between the CFO, flight department team, and vendors, and provides receptionist coverage as needed.
ESSENTIAL JOB FUNCTIONS
· Perform general administrative duties, including typing, filing, and maintaining organized records.
· Order and maintain office supplies.
· Provide receptionist coverage during lunch breaks, days off, and other absences as needed.
· Serve as a liaison between the CFO, flight department team, and vendors to facilitate communication and coordination.
· Prepare and organize binders and supporting documents for financial meetings.
· Prepare tenant leases for the CFO's review and approval.
· Distribute tenant ledgers on the 15th of each month.
· Review and code credit card statements for accurate financial documentation and processing.
· Maintain confidentiality when handling financial records, tenant information, and sensitive business documents.
· Perform additional administrative duties and assist with special projects as assigned.
QUALIFICATIONS
· Proficiency in Microsoft Word and Excel.
· Bilingual in English and Spanish.
· Must be extremely dependable, punctual, professional, and presentable.
· Knowledge of office administration and procedures.
· Strong organizational skills and attention to detail.
WORK ENVIRONMENT
· Office environment.
Pay: From $21.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Experience:
- Administrative: 1 year (Preferred)
Language:
- English and Spanish (Preferred)
Work Location: In person
Salary : $21