What are the responsibilities and job description for the Accounting Clerk AR/AP position at United Petfood Producers USA Inc.?
Job Title: Accounting Clerk
Location: Mishawaka, IN
Department: Finance & Accounting
Job Type: Full-time
About United Petfood:
United Petfood is a private label producer of high-quality dry & wet pet food, biscuits and snacks. We are a Belgian family business with 25 high-tech pet kitchens in Europe and the US.
Joining us means joining an international, passionate and driven team with one common goal: a healthy planet filled with healthy pets! But it doesn’t stop there: we truly care about building encouraging, supportive, long-lasting partnerships, both inside as well as outside of our fast-growing family company. By only working with the very best ingredients and most innovative technology available, we ensure a spot in which you can grow, bloom and make thousands of pets happy worldwide!
Job Summary:
The Accounts Payable and Receivable Clerk is responsible for managing and maintaining the financial transactions related to both incoming and outgoing payments for the organization. This includes processing vendor invoices, reconciling vendor statements, ensuring timely payments are made, and managing customer invoicing and collections. This role is helps the company ensure that all financial obligations are met and that the organization’s cash flow is accurately tracked and maintained.
Key Responsibilities:
- Accounts Payable (AP):
- Process and review invoices for accuracy, coding,3-way PO matching,andnecessaryapprovals.
- Ensuretimelypayments to vendors and suppliers whilemaintainingaccuraterecords.
- Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
- Assistin managing vendor relationships, resolving payment discrepancies, and addressing inquiries.
- Prepare and execute weekly payment runs.
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Maintainaccuraterecords of allpayablestransactions for audit purposes.
- Accounts Receivable (AR):
- Process customer invoices and ensuretimelycollection of payments.
- Monitoraccountsreceivable aging reports and follow up with customers on overdue invoices.
- Apply payments to customer accounts and reconcile discrepancies as needed.
- Assistwith customer inquiriesregardingbilling, payment, and account status.
- Prepare and send statements to customers, ensuring timely receipt of payments.
- Maintainaccuraterecords of allreceivablestransactions.
General Accounting Support:
- Assistin month-end and year-end close processes, including the preparation of reconciliations and financial reports.
- Prepare journal entries related toaccruals andAP/AR activity.
- Ensure compliance with internal accounting policies and external regulations.
- Collaborate with other departments (e.g.,Receiving, Procurement) to resolve discrepancies or issues related to accounts.
- Assistin the preparation of audits by providing required documentation and support.
- Other duties as assigned.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field.
- 1-3years of experience in accounts payable and accounts receivable functions.
- Strong understanding of accounting principles and financial reporting.
- Proficiencyin accounting software (e.g.,Microsoft Dynamics,SAP, Oracle) and Microsoft Office Suite (Excel, Word).
- Excellent attention to detail and organizational skills.
- Strong communicationskills, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong problem-solving skills and ability to resolve discrepancies efficiently.
Preferred Skills:
- Experience with ERP systems is a plus.
- Basic knowledge oftheaccounts payable and accounts receivable process.
- Experiencein a manufacturing environment is a plus.
Working Conditions:
- Full-time position. May require occasional evenings and weekends based on business needs.
Equal Opportunity Employer: United Petfood Producers USA Inc. is an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.