What are the responsibilities and job description for the Programme and Knowledge Management Analyst - IPSA 9 - Office-based position at United Nations Development Programme (UNDP)?
Programme and Knowledge Management Analyst - IPSA 9 - Office-based
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background
Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.
The following documents shall be required from the applicants:
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
Office/Unit/Project Description
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains.
Within the GPN, the Crisis Bureau guides UNDP’s corporate crisis-related strategies and vision for crisis prevention, response and recovery. The Bureau has the responsibility for support to prevention, crisis response, resilience and recovery work under the auspices of UNDP’s Strategic Plan. Crisis Bureau staff provide global strategic advice to UNDP management and technical advice to regional hubs and Country Offices; advocate for UNDP corporate messages, represent UNDP at multi-stakeholder and engage in UN inter-agency coordination in specific thematic areas. As part of the Global Policy Network (GPN), the Crisis Bureau works in an integrated manner with UNDP’s Bureau for Policy and Programme Support (BPPS) ensuring that issues are fully integrated into UNDP’s development programmes.
The Conflict Prevention, Peacebuilding and Responsive Institutions (CPPRI) Team covers the following thematic/programming areas as part of the Global Policy Network (GPN):
- Conflict Prevention and Peacebuilding
- Climate Security
- Preventing Violent Extremism (PVE)
- Core government functions and local governance
- Women, Peace and Security
Programme and Knowledge Management Analyst will work within the Climate Security Sub Team and will contribute to the following areas of work:
- Finalization of synthesis report from the Crisis, Conflict and Climate e-discussions
- Finalization of study, “Climate Finance for Sustaining Peace,” consultation and report launch
Institutional Arrangement
The Contractor will report to the Team Leader – Climate and Security Risk of the Conflict Prevention, Peacebuilding and Responsive Institutions (CPPRI)/ UNDP Crisis Bureau
Duties and Responsibilities
Scope of Work
1. Project management?
- Supports project management, implementation and operations in close coordination, including activities related to work planning, implementation, monitoring, reporting and evaluation
- Facilitates consultations and support for programme/project proposal preparation and submissions
- Assures budget planning and funds management, and the timely submission of programme/project proposals and submissions, progress reports etc.) and prepares related documents/reports for UNDP
- Supports partnerships and resource mobilization strategies
- Supports delivery of project deliverables and other duties as required
2. Knowledge management
- Undertakes primary/secondary research in the new areas of concern on climate and security based on reviews of existing literature and initiatives
- Provides support to the development of knowledge products, training materials, climate security risk analysis and assessments at Country Office and regional level
- Performs other consulting assignments, in collaboration with partners
- Assists in drafting sections of reports and studies, including the review and analysis of issues and trends, preparation of assessments or other background research activities and studies
3. Communications, advocacy and events
- Prepares briefing notes, presentations, talking points and periodic updates as requested by senior management, Member States and other partners
- Provides substantive and logistical support to events, workshops and multi-partner consultations in coordination with partners, including: preparing agendas, identifying participants, preparation of documents, presentations, logistics, meeting minutes etc.
- Contribute to Communities of Practice, including UN Community of Practice on Climate and Security.
- Prepares media and communications products (articles, stories, press releases, reports, human-interest stories, social media, inputs to publications, etc.)
- Coordinates and supports the editing, design and publication of knowledge and advocacy products
- Support distribution and dissemination of relevant knowledge products; plan, develop and launch campaigns and roll-out strategies
Competencies
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience- Ability to manage communications internally and externally, through media, social media and other appropriate channels
2030 Agenda: Peace
Conflict Prevention, Peacebuilding and
Responsive Institutions
Conflict Analysis and conflict sensitivity
2030 Agenda: Peace
Conflict Prevention, Peacebuilding and Responsive Institutions
Sustaining Peace (including financing) peace building and transitions
Business Development
Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Development
Knowledge Facilitation
Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management
Monitoring
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Required Skills and Experience
Minimum Qualifications of the Successful IPSA
Min. Education requirements
Masters’ degree in climate change, environment, security, international relations, conflict prevention/ peacebuilding, or related areas is required.
Min. years of relevant work experience
- At least two years’ experience with the development of knowledge products for UN, government, and/or bilateral/multilateral organizations is required.
Required skills
- In-depth substantive knowledge of and experience with knowledge management and sharing to internal/external partners
Desired skills in addition to the competencies covered in the Competencies section
Demonstrated experience in producing high quality practical advisory reports and knowledge products for a business and development/donor audience;
- Good all-round knowledge of the UN system, in particular its international development/climate change and its peace and security work;
- Demonstrated experience in organizing and facilitating consultative processes.
Required Language(s)
Fluency in written and spoken English is required, good knowledge of other official UN languages is an advantage.
Professional Certificates
N/A