What are the responsibilities and job description for the Accounts Payable Specialist position at United Faith Ministries Inc?
Accounts Payable Specialist
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About this role
As an Accounts Payable Specialist at UHSM, you will be responsible for managing the accounts payable process. This includes ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting overall financial management. Your role is crucial in ensuring the smooth operation of our accounts payable function and supporting the financial health of the organization.
Key Responsibilities
- Manage full-cycle Accounts Payable tasks
- Process and collect invoices from vendors/departments accurately and in a timely manner
- Review and verify invoices and credit card charges, ensuring proper authorization and coding
- Maintain and update vendor files, ensuring all necessary documentation is complete and up-to-date
- Respond to internal and external customers’ inquiries and resolve any discrepancies or issues promptly
- Assist in month-end close by preparing and reconciling accounts payable aging reports
- Assist with the preparation and filing of 1099 forms
- Setup new vendors in accordance to company policies and collect proper documentation
- Assist with annual audit requests
- Collaborate with other departments to ensure accurate and efficient workflow
- Support the finance team with various accounting and administrative tasks as needed
Required Qualifications
- Bachelor’s degree or Associate’s Degree in Accounting or Business Administration
- At least 2 years of full-cycle Accounts Payable experience
- Proficiency in Excel, Word, and QuickBooks
- Experience in ERP systems (Oracle, SAP, or something similar)
- Strong attention to detail and organizational skills
- Demonstrates professional communication skills and confidently communicates with department leads to resolve issues and gather information
- Ability to prioritize tasks and meet deadlines
- Basic knowledge of general accounting principles and practices
- Ability to work in our Orange, CA office location
What we offer
- Competitive Hourly
- Health, Dental, Vision, and 403(b) with company match
- Ability to make important enhancements to the Healthcare industry
- Great culture where you work with the founder and key stakeholders in a relaxed, but innovative atmosphere
UHSM is an Equal Opportunity Employer. Our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.