What are the responsibilities and job description for the Bookkeeper position at United Exports?
We are seeking a detail-oriented and proactive Bookkeeper to support our finance team with day-to-day accounting operations. This role is pivotal in ensuring accurate financial records, timely processing of transactions, and smooth management of accounts payable and receivable.
Key Performance Outputs
Accounts Payable & Creditors
- Generate purchase orders accurately and on time
- Process supplier and inter-company invoices in line with regulatory requirements
- Ensure accurate allocation of payments, credits, and journal entries
- Monitor and follow up on outstanding purchase orders and invoices
- Maintain accurate and up-to-date creditor records
Creditors Reconciliation
- Manage and reconcile supplier and inter-company accounts
- Prepare weekly and monthly creditor age analysis reports
- Investigate and resolve discrepancies and unmatched items
- Support cash flow forecasting through accurate reporting
Accounts Receivable & Debtors
- Generate and issue customer invoices and on-charge recoveries
- Allocate incoming payments accurately against invoices
- Process discounts, rebates, and claims with proper documentation
- Maintain accurate customer records and billing information
- Ensure timely follow-up on outstanding payments
Debt Collection & Account Maintenance
- Monitor overdue accounts and take appropriate collection action
- Resolve customer queries and account discrepancies professionally
- Assist with KYC (Know Your Customer) requirements
Reporting & Support
- Prepare weekly age analysis and debtor collection forecasts
- Issue regular customer statements and monitor payment trends
- Participate in weekly finance and debtor meetings
- Support the finance team with ad hoc reporting and reconciliations
Requirements
Minimum Requirements
- Diploma or Bachelor’s degree in Accounting, Finance, or related field (essential)
- Minimum 3 years’ experience in a bookkeeping or junior accounting role
- Studying toward CA or CPA qualification (advantageous)
Skills & Competencies
Technical Skills
- Strong proficiency in Microsoft Excel (formulas, pivot tables, lookups)
- Experience with ERP systems (NetSuite or similar preferred)
- Solid understanding of bookkeeping principles and financial processes
- Exposure to multi-site or agribusiness environments (advantageous)
Behavioural Competencies
- High attention to detail and strong analytical ability
- Excellent organisational and time management skills
- Strong communication skills (written and verbal)
- Ability to work independently and meet deadlines
- Professional, discreet, and relationship-focused approach
Why Join Us?
- Opportunity to grow within a dynamic finance team
- Exposure to diverse financial operations in a multi-entity environment
- Supportive and collaborative workplace culture