Administrative & Finance Assistant

Reports To: Director of Human Resources

Role Overview

The Administrative & Finance Assistant provides essential support across front-office operations, human resources, and financial administration. This role ensures smooth daily operations, delivers an excellent first impression to visitors, and supports internal teams with accuracy, confidentiality, and professionalism. It's ideal for someone who thrives in a dynamic environment and enjoys being the organizational backbone.

Key Responsibilities

Reception & Office Support

• Front-desk coordination: Greet visitors, answer incoming calls, and manage the reception area.
• Office administration: Maintain supplies, coordinate mail and deliveries, and support general office logistics.
• Scheduling assistance: Help coordinate meetings, conference rooms, and company events.
  
  

Human Resources Support

• Onboarding assistance: Prepare new-hire paperwork, coordinate orientation schedules, and maintain employee files.
• HR recordkeeping: Update employee databases, track training, and support compliance documentation.
• Recruitment coordination: Post job openings, screen resumes, and schedule interviews.
  
  

Finance & Accounting Support

• Invoice processing: Assist with accounts payable and receivable, including data entry and reconciliation.
• Expense tracking: Support employee expense reporting and credit card reconciliation.
• Financial documentation: Maintain organized financial records and assist with month-end tasks.
  
  

Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer-service mindset.
• Proficiency in office software such as Microsoft Office or similar tools.
• Basic understanding of HR processes and employment documentation.
• Foundational finance or bookkeeping knowledge.
• High level of confidentiality and professionalism.