Minister and Team Leader, HoMES Team, Application Close: Open until filled

GENERAL PURPOSE OF POSITION:

The Minister and Team Leader for Hospitality Ministries and Event Services is responsible for administration, logistics, planning, and contract negotiations for on-site, off-site, and hybrid meetings of the United Church of Christ. The Minister and Team Leader develops and implements policies and procedures that shall guide the work of the team and provides effective oversight to ensure a positive experience for attendees and stakeholders.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Events and Hospitality:

• Supports the mission and goals and strategic priorities of the United Church of Christ across all programs and ministries;
• Develops and implement events and hospitality strategies aligned with organizational goals;
• Oversees the day-to-day responsibilities for the HoMES team and ensures front desk hospitality;
• Negotiates contracts including for venues, housing, banquets, equipment, and transportation for all events;
• Serves as liaison between UCC ministries and contracted venues, facilitating effective communication to ensure all parties are well informed of needs and obligations;
• Works in collaboration with HR to plan and implement the All Staff Home Days’ event at least twice per year (e.g., Picnic, Christmas gathering, Community Services);
• Provides guidelines to reduce risk related to contractual obligations and other considerations when planning an event;
• Provides education and resources regarding event best practices to staff;
• Recommends digital platforms, venue location and other elements as needed for events, including, but not limited to, General Synod and the Board of Directors;
• Determines the appropriate registration platform for all events;
• Provides on-site event logistical and registration support as needed, coordinating team members’ availability for needed support services;;
• Provides progress reports on the status of the event planning to the event host;
• Attends and participates in all meetings of the Ministry Advisory Council;
• Fosters a collaborative, high-performance team culture;
• Supervises and coaches team members, ensuring adherence to service standards and safety protocols;
• Conducts performance reviews for staff of the HoMES team and monitors team effectiveness, taking corrective action as necessary;
• Convenes team and individual staff meetings on a regular basis;
• Monitors and manages team budget.

Associate General Synod Administrator:

• The Minister and Team Leader also serves as the Associate General Synod Administer. In consultation with the General Synod Administrator, the Associate Administrator assists in General Synod budget planning, including recommending the various fees;
• Recommends and vets hotel, venue, and vendor contracts and leads in contract negotiation;
• Provides relevant event services and logistical information for the General Synod website;
• Ensures that the event app is populated with relevant information for delegates and visitors and facilitate update process to ensure timely release of information;
• Supports the work of the Local Arrangements Committee of the General Synod;
• Attends and participates as a member of the Core Team for planning and implementation;
• Supervises the work of the HoMES team to coordinate logistics for participants and attendees, including registration, housing, exhibit hall, workshops, caucuses, hearings, and optional dining events;
• Coordinates with the General Synod Agenda Coordinator for the gathering of scripts, videos, and other plenary content;
• Facilitates engagement of key contract staff for the conducting of business and for support to the bar of the house during business plenaries;
• Performs other responsibilities as assigned.