Receptionist - Elementary Office

General Description:  To assist parents, teachers, staff and students.  To help advance the mission and vision of United Christian Academy. UCA recognizes our mission as integral part of the 5-fold ministry given to the church in Ephesians 4:11-13. As such, UCA employees serve as ministers to help advance the mission and vision of United Christian Academy.

Reports to:  The Office Manager

Qualifications:

• Must be a born-again Christian.
• Must be a credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible.
• Must be able to support and comply with the school’s Statement of Faith and Statement of Conduct.
• Must be a member of an evangelical, Bible-believing church.
• Must have sufficient health and physical endurance to be able to complete the assigned responsibilities.
• Must have proficiency in Microsoft Word and ability to learn SIS software (web-based school management software).
• Must have good verbal and written communication skills, with proper command of the English language.
• Able to work well independently, manage time well, and handle multiple tasks.
• Must have strong organizational skills for filing and detailed project assignments.
• Maintains a work space environment that is conducive to a productive school office.
• First Aid/CPR Certification
• TB clearance within the last four years
• Criminal Justice fingerprint clearance
• Immigration Reform and Control Act of 186: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 Form.

Domain 1: Personal & Spiritual Responsibilities

1.  Displays a personal decorum that models professionalism, modesty, and good taste

1.  Models Christian virtues in attitude, speech, and action

• Exhibits the fruit of the Spirit (Gal. 5:22,23)
• Models and cultivates habits of prayer, faith, and encouragement
• Commits and contributes to a local church

1.  Maintains good attendance and physical endurance to fulfill job duties

1.  Uses professional office and phone etiquette appropriate for Christian school office

• Shows positive, cheerful attitude with parents, students and staff
• Shows integrity in dealing with confidential information
• Provides assistance to guests, faculty and staff, parents and students

Domain 2:  School Office Responsibilities

1.  Reception

• Greet and assist all guests entering the school office
• Answer telephone and assist callers
• Respond promptly to all email/phone messages
• Assist sick and injured students and those requiring medication
• Assist teachers and staff with copying and filing projects
• Sort and distribute mail daily
• Prepare all forms necessary for front office operations

2.3  Student Attendance

• Monitor students checking into school late or leaving early through the school office
• Input and maintain attendance for junior high& high school (and elementary as needed)

• Prepare attendance reports
• Monitor student attendance and follow up with parents on students’ unexcused absences
• Provide junior high and high school administrative assistants with weekly attendance updates

2.4 Parent Volunteer Background Checks and Driver Affidavits

• Provide instructions and necessary documents for parent clearance through Raptor
• Ensure parent drivers are cleared and approved for volunteer driving
• Maintain recordkeeping for various field studies trips as requested by principals

2.5  Student Records

• Maintain student records with filing tasks as needed
• Attach student pictures to picture card in cumulative file folders
• Prepare student demographic information for superintendent (church, ethnicity, city)

2.7 Mailings

• Address and mail weekly prayer postcards
• Mail report cards
• Assist with other school mailings as requested

This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice.

PHYSICAL DEMANDS:

Standing/Walking (20%), sitting (60%), lifting (5%), climbing (5%), bending (4%), squatting (6%).  Must be able to lift 10-25 pounds.

WORK ENVIRONMENT:

Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required; moderate noise levels commensurate to an office environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.