What are the responsibilities and job description for the Fiscal Assistant position at UNITED CHRISTIAN ACADEMY?
To assist parents, teachers, and staff in matters relating to the finance office. UCA recognizes our mission as an integral part of the 5-fold ministry given to the church in Ephesians 4:11-13. As such, UCA employees serve as ministers to help advance the mission and vision of United Christian Academy.
Reports to: The Finance Manager
Qualifications:
- Must be a born-again Christian
- Must be a credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible
- Must be able to support and comply with the school’s Statement of Faith and Statement of Conduct
- Must be a member of an evangelical, Bible-believing church
- Must have sufficient health and physical endurance to be able to complete the assigned responsibilities
- Must have proficiency in Microsoft Word, Microsoft Excel, and QuickBooks (FACTS SIS or similar LMS program is a plus)
- Must have good verbal and written communication skills, with proper command of the English language
- Able to work well independently, manage time well, and handle multiple tasks
- Has strong organizational skills for filing and detailed project assignments
- Maintains a workspace environment that is conducive to productive school office
- First Aid/CPR Certification
- TB clearance within the last four years
- Criminal Justice Fingerprint Clearance
- Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form
Personal and Spiritual Responsibilities
- Displays a personal decorum that models professionalism, modesty, and good taste
- Models Christian virtues in attitude, speech, and action
- Exhibits the fruit of the Spirit (Gal. 5:22,23)
- Models and cultivates habits of prayer, faith, and encouragement
- Commits and contributes to a local church
- Maintains good attendance and physical endurance to fulfill job duties
- Uses professional office and phone etiquette appropriate for a Christian school office
- Shows a positive, cheerful attitude with parents, students, and staff
- Shows integrity in dealing with confidential information
- Provides backup relief inthe office, answering phones and assisting the public, teachers, parents, and students
Business Office Responsibilities:
1. Scrip Program Management
- Manages the school’s scrip program – purchase, sell, and reconcile scrip
- Great Lakes Scrip Center
- ShopwithScrip.com
- Keeps all financial records and makes all financial reports regarding the scrip program
- Maintains accurate family account balance information, utilizing an Excel spreadsheet
- Orders scrip, collect payments, and disburse orders to families
- Seeks new scrip accounts for school
2. Active Servanthood Program
- Enters families' completed Servanthood hours into FACTS
- Prepares Servanthood Hours Reports – January and May
- Prepares invoices for incomplete Servanthood hours as follows:
- September through December – bill in January
- January through April – bill in May
- Insures that procedures for Servanthood hours are current
3. Credit Card Statement Reconciliation
- Reconciles monthly statements for all credit card accounts
- Provides monthly reconciliation reports to Finance Manager
- Review and monitor financial transactions to be sure they are in accordance with school policies as well as financial rules and regulations
4. Accounting Functions & Procedures
- Payables – data entry
- Receivables – data entry
- Prepare deposits
This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice.
PHYSICAL DEMANDS:
Standing/sitting (60%), walking (20%), lifting (5%), climbing (5%), bending (4%), squatting (6%). Must be able to lift 10-25 pounds.
WORK ENVIRONMENT:
Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required; moderate noise levels commensurate to an office environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.
Salary : $17 - $18