OFFICE COORDINATOR

POSITION SUMMARY

This position will manage the reception area while serving as the first point of contact for callers and visitors.

HOURS: 8:30 am to 5:00 pm Monday through Friday with the ability to work overtime as needed.

LOCATION: Itasca, Illinois

KEY RESPONSIBILITIES:

• Provides general office administration support, including answering phones, greeting visitors, distributing mail and maintaining the inventory, storage and purchasing of office supplies.
• Maintains an ongoing dialogue and working relationship with staff from other departments to ensure facility needs and problems are quickly communicated, identified, and resolved.
• Provides clerical and administrative support to the Human Resources Department.
• Assists the Sales Coordinator and HR by serving on the employee engagement committee to plan functions that celebrate employee milestones/achievements and special projects/events.
• Prepares meeting spaces for customer and employee use – handles all conference room calendar requests.
• Assists in greeting clients and visitors, ensuring they have a seamless and professional experience.
• Handles catering and refreshment arrangements as needed.
• Responsible for daily deposits, filing invoices, and organizing/sorting weekly paychecks.
• Assists with translating documents into Spanish.
• Completes special projects and other duties as assigned.

REQUIREMENTS AND QUALIFICATIONS:

• Associate’s Degree in related field preferred.
• Ability to professionally communicate verbally and in writing in both English and Spanish.
• Proficiency in Microsoft Office required.
• Prior experience coordinating through multiple departments in an office setting preferred.
• Previous front desk/reception experience preferred.
• Administrative experience in Human Resources a plus.
• Must have a positive attitude with the ability to remain flexible and patient.
• Ability to prioritize multiple tasks and projects to ensure each is completed correctly and in a timely manner.
• Solid verbal and written communication skills in person, on the phone, and via email.
• Strong attention to detail and organization skills.
• Dependable with strong follow-through.
• Flexibility and willingness to do whatever is needed to the assist a busy team with shifting priorities.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.

CORE VALUES:

• Reliable worker.
• Does what he/she says.
• Cares for the customer (clients and other co-workers).
• Strives for win-win.
• Helps others succeed.
• Have fun and wants to grow individually and as a company.