Office Manager

Unitarian Universalist Church of Bloomington Normal

Office Manager Job Description

Supervisor: Senior Minister

Effective Date: September 2026

Status: Full time, salaried

Compensation: $44,800

Job Summary: The office manager performs various office functions so that the church is well-run and so other staff members can thrive in their roles. This includes managing publications, basic financial reporting, data entry, mail and communications, building management, and more.

Essential Functions

General

• Welcome and assist newcomers, participants, and community members who come seeking information, resources, or connection
• Participate in regular staff meetings, and, with other church leaders and staff, help to plan and envision the future of the church and its administrative needs
• Participate in collegial and professional organizations, including the Association of Unitarian Universalist Administrators
• Other duties as assigned

Office Management

• Answer and direct telephone calls, emails, postal mail, and walk-in visitors
• Enter data about members, visitors, and financial information
• Manage the materials necessary to run the church office, including supplies and equipment
• Create reports and records as directed by other staff and church leaders

Finance

• Liaison with the bookkeeper, and troubleshoot financial reporting issues
• Enter bills, congregant pledges and other financial paperwork into the correct systems for processing and record-keeping

Building and Grounds

• Ensure that the facility is inviting and attractive to all who come. Work with the Building and Grounds committee to ensure the smooth operation of the facilities.
• Manage contacts with outside vendors (cleaning service, copier maintenance, snow removal, etc.)
• Manage the congregation’s relationship with rentals, including contracts, usage, and training for access and clean-up

Communications/Event Scheduling

• Schedule the use of the building by church groups
• Produce and distribute printed and electronic materials - orders of service, newsletters, handouts, financial statements, and more
• Create and send communications through online marketing/communications software
• Update the website
• Maintain the website calendar (external) and internal calendar (Breeze)

Desired Qualifications

• A High School diploma or GED
• Experience with office management
• Strong verbal and written communication skills
• Proficiency with the following types of software and applications:
• Google Drive/Google Suite
• QuickBooks
• email hosting (Microsoft 365)
• video conferencing (such as Zoom)
• database management (such as Breeze)
• communications/marketing (such as MailChimp)
• web development (such as WordPress)
• social media (such as Facebook and Instagram)
• Strong interpersonal skills
• Supportive of Unitarian Universalist values and social justice issues
• Must be able to work with persons of all races, ages, economic levels, gender identities and sexual orientations

Physical Requirements

• Ability to operate copy and binding equipment and type for sustained periods.
• Ability to lift 50 pounds
• Fully vaccinated for COVID 19 and able to wear a mask

Core Competencies

Teamwork: Collaborates well with others; understands that others depend on the excellence of their work, and that they depend on others; builds good lines of communication and trust with staff and congregants; takes an interest in the health and vitality of the church as a whole.

Hospitality: Is a welcoming force in the lives of members, friends, and visitors to the church; includes the newcomer and the person on the margins into the life of the community; avoids “insider/outsider” language and behavior.

Creativity: Engages in fresh thinking; is eager to try new approaches; sees problems as opportunities.

Mission Ownership: Demonstrates understanding and full support of the mission and vision of the church. Works to advance this mission and share it with others.

Discipline: Holds themself to a high standard of excellence; works independently; sets and meets deadlines; sets priorities; stretches themself to do what is difficult. Reliable in attendance.

Problem-Solving: Uses their experience and logic to solve difficult problems with effective solutions; looks beyond the obvious; handles complexity and competing demands on resources with skill, diplomacy, and grace; anticipates the long-term and sometimes surprising consequences of decisions.

Pay: $44,800.00 per year

Benefits:

• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $44,800