What are the responsibilities and job description for the Experienced Administrative Assistant position at Union Station apartments?
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily property management operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping processes organized, and delivers excellent customer service to residents and team members alike.
Key Responsibilities
- Provide administrative support to the Property Manager
- Manage resident files, lease documentation, and data entry in Rent Manager
- Answer phones, respond to emails, and assist residents with inquiries
- Process work orders and coordinate with maintenance staff
- Assist with rent collections, notices, and reporting
- Maintain organized records and ensure compliance with company procedures
- Support move-ins, move-outs, and general office workflow
- Scan and upload invoices and documents with accurate notes
- Help monitor delinquency and aged receivables
Qualifications
- Previous administrative experience required (property management preferred)
- Experience with Rent Manager or similar property management software is a plus
- Strong organizational and multitasking skills
- Excellent verbal and written communication
- High attention to detail and ability to maintain confidentiality
- Proficient in Microsoft Office / Google Workspace
- Professional, dependable, and team-oriented
*Starting pay $18 an hour/ based on experience
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $18 - $20